Fleet & Employee Technology Coordinator

Position Summary We are seeking a highly organized and customer-focused Fleet & Employee Technology Coordinator to support our team members with vehicle, technology, and equipment needs. This position serves as the primary point of contact for employees regarding company vehicle repairs, accident reporting, replacement vehicles, mobile phones, and computer equipment. The ideal candidate will be a proactive problem solver who can effectively coordinate with employees, vendors, insurance representatives, repair facilities, and IT providers to ensure minimal disruption to employee productivity and daily operations. Key Responsibilities Fleet Management Serve as the primary contact for employees regarding company vehicle maintenance and repair needs. Schedule and coordinate vehicle service, repairs, inspections, and preventive maintenance. Communicate with repair facilities and employees throughout the repair process. Arrange temporary or spare vehicles when employee's company vehicle is unavailable. Maintain accurate vehicle records, including maintenance history, registrations, and related documentation. Assist employees in reporting vehicle accidents and gathering required documentation. Coordinate communication between employees, insurance carriers, repair facilities, and management. Track insurance claims and repair progress through completion. Maintain accident and claim records and provide status updates as needed. Employee Technology & Equipment Support Procure and distribute company mobile phones, computers, and related equipment. Maintain inventory records of company technology assets. Assist employees with basic troubleshooting and setup issues. Coordinate with third-party IT support providers to escalate technical issues when necessary. Administrative Support Maintain organized records related to vehicles, equipment, warranties, and service providers. Coordinate with vendors to obtain quotes and schedule services. Track equipment and fleet-related costs and assist with reporting. Support onboarding and offboarding activities related to company vehicles and technology. Qualifications Required Strong organizational and multitasking skills. Excellent verbal and written communication skills. Proficiency with Microsoft Office, including Outlook, Excel, and Word. Strong customer service mindset and problem-solving abilities. Valid driver's license and acceptable driving record. Preferred Experience coordinating vehicle fleets, insurance claims, or equipment management. Experience working with vendors and service providers. Familiarity with mobile devices, computers, and basic troubleshooting. Administrative, operations, or office management experience. Skills & Competencies Organization and time management Vendor coordination Customer service Attention to detail Recordkeeping and documentation Communication and follow-up Technology aptitude Problem-solving Benefits Paid time off (Vacation, PTO & Holiday) Insurance (Medical, Life/AD&D, Short- & Long-Term Disability) Simple IRA with company contributions This is a great opportunity to join a growing firm. Pay: $18.00 - $25.00 per hour Expected hours: No less than 40.0 per week Work Location: In person

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