Fleet Coordinator

Grow With Us – Join the Nature Fresh Farms Team! Imagine breaking from tradition to ensure a brighter future for generations to come. At Nature Fresh Farms® , we’re committed to nourishing people and the planet through greenhouse farming. Since 1999, our family-owned company has pursued a simple yet profound goal: to cultivate a kinder, healthier future . Today, we’re proud to be one of North America’s largest vertically integrated leaders in greenhouse-grown produce . While we are growers, we are also greenhouse builders, plant nurturers, and collaborative partners united by shared values and vision. Our journey is far from over. As we look to the future, we remain committed to: Innovation and conservation Reducing waste and promoting biodiversity Creating a more sustainable, inclusive, and friendlier world for all We’re Hiring! We are currently looking to fill a full-time, afternoon, permanent position for a Fleet Coordinator in our Shipping & Receiving department at our Leamington, Ontario facility. What You'll Do: Coordinate afternoon dispatch operations by prioritizing local pickups, deliveries, and transfers to ensure the timely availability of produce, dry goods, and other required materials for the Shipping, Receiving, Allocation, and Production departments. Communicate effectively with internal departments, partner farms, growers, carriers, drivers, and logistics personnel to coordinate transportation activities, resolve operational challenges, and maintain an efficient workflow. Schedule and coordinate receiving appointments based on load priority, production requirements, dock availability, and transportation schedules to ensure timely arrivals and minimize delays. Assign and coordinate truck movements, trailer placements, receiving bay doors, and dock assignments to support efficient loading, unloading, shipping, and receiving operations. Monitor truck and trailer arrivals, check-in times, loading and unloading start times, and departures using Smartsheet, TMS, or other designated systems. Communicate delays, late arrivals, and departure updates to the Logistics Department, supervisors, and relevant clerical teams. Prepare, print, verify load sheets, load confirmations, bills of lading (BOLs), pallet markers, shipping tags, orders, permits, certificates, inspection documents, and other required shipping and receiving paperwork, ensuring accuracy and completeness. Enter, verify, and maintain accurate shipment and receiving information in NAV, TMS, Sensitech, Emerson Oversight, ConnectWise, Smartsheet, Blockchain, and other designated systems, including completed orders, receipts, temperature recorder information, and relevant shipment records. Provide operational support to Shipping and Receiving clerks by assisting with order processing, pallet identification and counting, printing tags and orders, distributing workload where required, and ensuring accurate and timely completion of administrative tasks. Assist drivers, carriers, and visitors at the dispatch window and by telephone, addressing routine inquiries, providing accurate shipment information, and escalating issues that require management involvement. Coordinate the assignment and availability of trailers for local farms and growers while ensuring compliance with company biosecurity requirements and applicable trailer handling procedures. Monitor trailers belonging to external carriers that remain on company property for more than 48 hours and communicate with the respective carriers to arrange their use, movement, or removal as appropriate. Submit truck and trailer maintenance requests from drivers to the Supply chain supervisor Ensure required pre-operational inspections of trucks and trailers are completed and documented. Identify and escalate non-compliance with inspection procedures, vehicle safety requirements, and company policies to the appropriate supervisor or manager. Support driver and team member training by re…

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