Fleet Coordinator

Who We Are For over 50 years, Rose Paving has been more than just a paving company—we’ve been a team of planners, problem-solvers, and dedicated partners. Our journey began in 1974 as a modest sealcoating operation on Chicago’s South Side, and through a shared commitment to quality and hard work, we’ve grown into a national leader with over 30 branches across the country. As we continue to expand, we’re looking for passionate individuals who want to be part of a legacy of excellence. If you value long-term performance and are looking for a place where your contributions are recognized and your professional growth is supported, we’d love to meet you! Why Join Us? Competitive Compensation: Along with a competitive salary, we offer comprehensive benefits, including health insurance (PPO or HSA, 401(k), matching, and paid time off. Opportunities for Advancement: We believe in promoting from within. If you’re looking for long-term career opportunities, we provide clear paths for advancement based on your skills, performance, and ambitions. Team-Oriented Culture: We believe in collaboration. You’ll work alongside a team of skilled professionals who are passionate about their work and committed to delivering the highest standards to our clients. Exciting Projects & Impactful Work: Be a part of a company where your contributions make a real difference. We take on meaningful projects that challenge and inspire our team. Professional Development: We invest in your growth with training programs, mentorship opportunities, and resources to help you build your skills and career. A Fun & Supportive Environment: From Team outings and company events to a positive day-to-day work atmosphere, we foster a workplace where people genuinely enjoy coming to work. What You'll Do The Fleet Coordinator plays a pivotal role in maintaining the operational efficiency of our fleet. You will be responsible for managing fleet data, ensuring regulatory compliance, and overseeing maintenance and safety programs. This position requires a proactive individual who can balance competing priorities, optimize asset utilization, and support our drivers and field operations with a high degree of precision and accountability. Responsibilities Fleet & Asset Administration: Maintain accurate fleet and driver records in vendor/internal systems; manage vehicle/trailer registrations, assignments, transfers, and disposals; oversee fuel card programs, toll transponders, and asset upfitting orders Compliance & Safety Management: Ensure DOT/CDL compliance and recordkeeping; manage IFTA/IRP processes, 2290 renewals, and insurance renewals; oversee MVR programs, California regulatory compliance (CARB/DOORS), and accident investigations/claims documentation Maintenance & Telematics Oversight: Track preventive maintenance schedules and fleet recalls; review repair requests; manage telematics, GPS, and dash camera programs; own idling reduction initiatives and monitor driver safety trends to implement corrective actions Data Analysis & Reporting: Perform quarterly database reconciliations and monthly fuel audits; track fleet metrics for benchmarking; support budgeting/forecasting; maintain driver/employee profiles in systems like Holman/Geotab and handle onboarding/offboarding program enrollment Cross-Functional Coordination: Support vehicle rebranding projects, assist with M&A fleet integration, and act as a central point of contact for departments regarding fleet operations and driver needs Qualifications High School degree; Associates or Bachelor’s Degree preferred 3+ years of fleet, transportation, equipment, safety, or operations experience Experience with fleet management systems and telematics platforms Demonstrated critical thinking and problem solving capabilities Strong Microsoft Excel, Outlook, typing, and data reporting skills An understanding of vehicle/equipment maintenance and repair processes Experience effectively managing vendors and service providers Excellent comm…

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