Fleet Coordination Associate

Job Summary VIP Transportation & Bourbon Tours LLC is seeking a dependable, organized, and detail-oriented Fleet Coordination Associate to support daily vehicle scheduling and fleet operations. The ideal candidate will help coordinate vehicle assignments, monitor availability, arrange maintenance services, and communicate with drivers and operations staff to ensure vehicles are prepared for scheduled transportation and tour services. Key Responsibilities Coordinate daily fleet schedules and vehicle assignments. Monitor vehicle availability and help ensure vehicles are ready for scheduled trips and tours. Communicate with drivers regarding assignments, pickup schedules, and operational updates. Coordinate routine vehicle inspections, maintenance appointments, and servicing. Track vehicle mileage, fuel usage, maintenance schedules, and service records. Maintain accurate fleet documentation, vehicle logs, and inspection reports. Assist with coordinating vehicle changes when unexpected maintenance or scheduling issues arise. Help ensure vehicles are clean, organized, and presentable for customers. Report vehicle defects, service concerns, or safety issues to the appropriate supervisor. Support dispatch, transportation scheduling, and general administrative activities. Follow company procedures and applicable transportation safety guidelines. Requirements and Qualifications Strong organizational and time-management skills. Excellent verbal and written communication abilities. Basic computer skills and familiarity with scheduling or fleet management systems. Ability to coordinate multiple schedules and prioritize tasks. Strong attention to detail and problem-solving abilities. Professional, dependable, and customer-service-oriented attitude. Ability to work independently and collaboratively with drivers and operations staff. Previous experience in fleet coordination, transportation, limousine services, logistics, or dispatch is preferred but not required. Work Environment This position involves coordinating with drivers, dispatch personnel, maintenance providers, and operations staff in a transportation and tour service environment. The role may include office-based administrative duties and occasional visits to vehicle or fleet areas. Flexibility and professional communication are important. What We Offer Job-related training and support. Opportunities to develop fleet coordination and transportation operations skills. A professional and team-oriented work environment. Compensation based on experience, qualifications, and company policy. Additional benefits may be available according to company policy and eligibility. How to Apply Interested candidates are encouraged to submit an application with relevant work experience and contact information. Qualified applicants may be contacted for the next steps in the hiring process. Pay: $17.00 - $22.00 per hour Expected hours: 40.0 per week Benefits: 401(k) Dental insurance Employee assistance program Flexible schedule Parental leave Relocation assistance Retirement plan Tuition reimbursement Work Location: In person

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