Fleet Assistant

SUMMARY: The Fleet Assistant is responsible for assistance in maintaining and coordinating a company’s vehicle fleet to ensure smooth, safe, and efficient operations. They serve as the administrative support of the Fleet Manager, handling tasks that keep vehicles ready for use and compliant with regulations. It is helpful if the Fleet Assistant has knowledge of vehicles, equipment, and parts. They should have basic computer skills like Excel, Outlook, One Drive, phone skills, and scanning. SHOP DUTIES AND RESPONSIBILITIES: 1. Process Work Orders - create, enter, file and check errors. 2. Process purchase orders 3. Manage BITS by updating spreadsheets, organizing folders, communicate with Mechanic on missing or upcoming BITS, processing work orders and create repair list. 4. Contact vendors to place orders, correct pricing, and any other concerns/issues. 5. Monthly SBX fuel download 6. Contact Admiral Weighing for any repairs, process any work orders, and certifications - each store 7. Update Preventative Maintenance logs by using B-Services - Verizon Connect 8. Coordinate with Dispatch for any truck swaps, repairs needed, etc. 9. Update mechanic Score Cards twice per month and email Mike, John, and Al 10. Once a year in March upload CERS for each store 11. Once a quarter (4X/year) perform a clean truck check 12. Once a year in December, purge files. 13. Maintain master inventory in Company Data Base (Accuterm). 14. Create equipment budget each June/July so it’s ready in August. 15. Check the "No Problems" folder on the one drive for mechanical problems and then move to "Equipment" folder including the trailer and forklift. Driver's folders need to be checked and re-named if needed. 16. Scan the tire manifests and place onto One Drive sending originals to store. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions of the job. Education, Experience, Knowledge: High School or equivalent, basic math skills, computer skills, phone skills. Physical Requirements: If the job is physically demanding, this should be stated in the job description. A physically demanding job is one where the incumbent is required to stand for extended periods of time, lift heavy objects on a regular basis, perform repetitive tasks with breaks, and so forth. O=Occasionally = 1 to 33% of the average day. F=Frequently = 34 to 66% of the average day. C=Continuously = 67 to 100% of the average day. List all physical requirements for the position. Consider the following: 1. Physical activities: a. Standing = F b. Walking = F c. Sitting = F d. Lifting = O e. Using hands to finger, handle, or feel = C f. Reaching with hands and arms =C g. Climbing or balancing = O h. Stooping, kneeling, crouching, or crawling = O i. Talking or hearing = C 2. Lifting: a. Up to 10 pounds = O b. Up to 25 pounds = O c. Up to 50 pounds = O d. Up to 100 pounds =O e. More than 100 pounds = O Work Environment: If the job requires a person to work in special working conditions this should be stated in the job description. Special working conditions cover a range of circumstances from environmental considerations, noise considerations, working with challenging clients, etc. 1. Exposure to Environmental Conditions: a. Wet or humid conditions (non-weather) = O b. Work near moving mechanical parts = O c. Fumes or airborne particles = O d. Toxic or caustic chemicals = O e. Outdoor weather conditions = O f. Extreme cold (non-weather) = O g. Extreme heat (non-weather) = O h. Vibration = O 2. Typical Noise: a. Very quiet (forest trail, isolation booth for hearing test) = O b. Quiet (library, private office) = O c. Moderate (business office with computers and printers, light traffic) = O d. Loud (metal can manuf…

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