Fleet and Safety Manager

Fleet and Safety Manager Advanced Facility Solutions Department: Fleet and Safety Reports to: HR Manager Location: Assigned AFS office, with regular travel to company offices and job sites Position Purpose The Fleet and Safety Manager ensures AFS employees have safe vehicles, reliable equipment, and the training and support needed to perform their work safely. This position leads fleet operations and the company safety program across AFS offices and field operations. Working closely with HR, branch managers, supervisors, and employees, the Fleet and Safety Manager establishes consistent practices, identifies risks, resolves deficiencies, and holds teams accountable for following company standards. The role supports AFS maintenance, restoration, and construction services while protecting employees, reducing preventable incidents, and keeping vehicles and equipment ready for work. About AFS Advanced Facility Solutions provides maintenance, restoration, construction, and emergency response services throughout California. With approximately 250 employees and expanding operations, AFS is built on the core values of Humility, Trust, Respect, and Commitment . Essential Responsibilities Fleet Management Maintain an accurate inventory of company vehicles, trailers, and assigned fleet equipment, including location, condition, mileage, and employee assignments. Manage preventive maintenance, inspections, repairs, registration renewals, and supporting records. Coordinate with repair vendors to control costs, reduce downtime, and maintain service quality. Establish and enforce standards for vehicle cleanliness, care, inspections, and reporting damage or mechanical problems. Manage vehicle assignments, transfers, employee handoffs, and returns. Monitor telematics and driver behavior, including speeding, harsh braking, unauthorized use, and other identified risks. Coordinate driver qualification reviews and approved driver records with HR and insurance partners. Investigate vehicle incidents, document findings, and coordinate repairs and corrective action. Review fleet expenses and recommend vehicle replacement, purchasing, or disposal based on condition, utilization, and operating costs. Workplace and Job Site Safety Lead and maintain the company safety program across offices, job sites, and field operations. Conduct regular safety inspections and field visits to identify hazards, coach employees, and verify corrective action. Maintain safety policies, procedures, and training appropriate to AFS operations and applicable requirements. Partner with supervisors to implement job hazard assessments, daily safety discussions, and required safety documentation. Monitor the proper selection, availability, condition, and use of personal protective equipment. Coordinate safety orientation for new employees and ongoing training for existing employees. Support safe practices involving tools, ladders, lifting, driving, chemicals, and other hazards associated with maintenance, restoration, and construction work. Maintain safety training records, inspection reports, and corrective action tracking. Coordinate emergency preparedness and workplace violence prevention activities with HR and branch leadership. Incident Response and Prevention Respond promptly to workplace injuries, vehicle accidents, property damage, and near misses. Investigate incidents, identify contributing factors, and recommend practical measures to prevent recurrence. Ensure incident documentation is accurate, timely, and shared with the appropriate company contacts. Coordinate with HR on injury reporting, workers’ compensation documentation, and return to work arrangements. Verify that corrective actions are completed and effective. Use incident trends and employee feedback to improve training, equipment, and work practices. Leadership and Accountability Serve as the primary resource for fleet and operational safety questions. Build productive relationships with field employees …

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