Fleet and Facilities Coordinator

Date posted: October 12, 2026 Motas, Inc. – Hazel Park, MI Full-Time | Monday–Friday, 9:00 AM–5:00 PM, later as needed Pay: $20.00/hour Position Summary Motas is seeking a dependable, organized, and hands-on Fleet and Facilities Coordinator to support the day-to-day operations of our vehicle fleet, office, shop, and warehouse facilities. This position is responsible for coordinating vehicle movements, maintaining accurate fleet records, monitoring preventive maintenance and safety inspections, and ensuring vehicle documentation remains current and organized. In addition to fleet responsibilities, this role provides general facilities and operational support, including coordinating onsite vendors, maintaining supply levels, organizing workspaces, and assisting with various projects and tasks as needed. The ideal candidate is proactive, detail-oriented, mechanically inclined, and comfortable shifting priorities to meet the needs of a fast-paced operation. Flexibility is essential, as this position will also serve as the first point of support for driver coverage when staffing shortages arise. Essential Duties and Responsibilities Fleet Coordination and Maintenance Coordinate and facilitate vehicle pickups, drop-offs, transfers, and other fleet-related movements. Maintain accurate, organized, and digitized fleet records, including invoices, repair and maintenance records, closing checklists, CVED documentation, registrations, and insurance records. Track preventive maintenance schedules and coordinate service appointments to help ensure vehicles remain safe, reliable, and operational. Conduct routine vehicle safety inspections and document any identified issues requiring attention. Ensure vehicle registrations, insurance documents, inspection records, and other required documentation remain current and accessible. Assist with vehicle upfitting, salvage coordination, and related fleet projects. Perform minor vehicle repairs and basic maintenance tasks within the scope of training, authorization, and ability. Identify and report vehicle issues, maintenance needs, and safety concerns in a timely manner. Coordinate with drivers, vendors, repair facilities, and internal teams to minimize vehicle downtime. Provide driver coverage when staffing shortages arise, serving as the first point of support for augmenting driver availability. Maintain accurate fleet records and follow established company procedures for vehicle use, documentation, and maintenance. Facilities and General Operations Support Coordinate and chaperone onsite vendors, contractors, and service providers while ensuring work is completed safely and appropriately. Maintain organized, clean, and functional office, shop, and warehouse spaces. Monitor inventory and par levels for office, shop, and warehouse supplies; identify shortages and coordinate replenishment as needed. Assist with assembling desks, moving furniture, setting up workspaces, and rearranging equipment or materials. Support facility organization, workspace improvements, and general upkeep. Assist with miscellaneous operational, maintenance, and facilities-related tasks as assigned. Identify facility issues, maintenance needs, and potential safety hazards and communicate them to the appropriate personnel. Provide hands-on support for special projects and changing operational needs. Qualifications and Requirements Strong organizational skills and attention to detail. Ability to manage multiple responsibilities and prioritize tasks effectively. Valid driver's license and an acceptable driving record. Ability to operate company vehicles safely and responsibly. Basic mechanical aptitude and willingness to perform minor repairs and maintenance. Basic computer skills, including data entry, electronic document management, and maintaining accurate records. Strong communication and coordination skills when working with drivers, vendors, and internal teams. Ability to work independently while also col…

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