Fleet and Access Control Administrator

Terros Health is a healthcare organization of caring people, guided by our core values of integrity, compassion and empowerment. We engage people in whole person’s health through an integrated care delivery system, thus establishing a medical home for our patients. In caring for the whole person, we focus on overall wellness through physical health, mental health and substance use care. Our mission is to provide extraordinary care by empowered people through exceptional outcomes. The Fleet and Access Control Administrator is responsible for overseeing fleet operations, physical access control systems, and emergency alerting programs to support the safe, secure, and efficient operation of organizational facilities and vehicles. This role manages vehicle assignments, maintenance, registrations, fuel and mileage tracking, fleet records, employee access credentials, key control, and electronic access systems. The position ensures accurate recordkeeping, regulatory compliance, access authorization management, security audits, reporting, and support for emergency response activities. Additionally, the Fleet and Access Control Administrator drives continuous improvement initiatives to enhance operational efficiency, strengthen security measures, and optimize fleet and access management processes. This position reports directly to the Manager of Safety Services. HOPE ~ HEALTH ~ HEALING The duties listed below are intended only as illustrations of the types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification. Manages the organization's fleet program, including vehicle assignments, registrations, insurance, maintenance schedules, fuel programs, utilization tracking, inspections, and lifecycle replacement planning. Maintains accurate fleet records and ensure regulatory compliance. Coordinates preventive maintenance and repair services to maximize vehicle availability and minimize downtime. Administers employee parking assignments and parking management systems. Administers physical access control systems, including badges, key cards, fobs, keys, locks, access permissions, credential administration, and key control inventories. Creates, modifies, and deactivates access credentials in accordance with hiring, transfer, and termination processes. Coordinates installation, maintenance, troubleshooting, and support of access control hardware and software. Partners with Human Resources, Information Technology, Facilities, Security, and other department leaders to maintain appropriate access levels and security controls. Investigates access-related issues, unauthorized access attempts, and security incidents; implements corrective actions as appropriate. Conducts audits, investigations, and reporting activities to ensure compliance with organizational policies and security standards. Administers and maintains video surveillance and intrusion alarm systems, including user access management, system monitoring, testing, maintenance coordination, software administration, and lifecycle planning. Manages the organization's emergency alerting system, including user administration, testing, maintenance, and authorized emergency notifications. Assists with emergency preparedness exercises, drills, and after-action reviews. Supports emergency response and business continuity efforts through access control, security system administration, and emergency communications support. Coordinates with vendors and service providers supporting fleet, access control, surveillance, alarm, and security systems. Provides training and customer support regarding fleet procedures, vehicle safety, access control, security systems, and emergency notification programs. Ensures compliance with organizational policies and applicable federal, state, and local regulations. Identifies and implements opportunities to improve fleet mana…

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