Fleet Administrator

We want to ELECTRIFY your work experience! Cormorant delivers integrated power infrastructure solutions for utilities, industrial/mining, renewable energy, and data centre customers—from engineering and construction through long-term operations and maintenance. Join a team that's helping power the future of North America's energy infrastructure. POSITION SUMMARY: The Fleet Administrator provides day-to-day administrative and operational support for the company’s fleet, equipment, and tooling activities. This is a 6-month contract position with the possibility of extension, based on business requirements and performance. Reporting to the Fleet Manager, this role works closely with Fleet, Operations, Finance, Safety, Procurement, Payroll, project teams, drivers, vendors, and other internal stakeholders to ensure fleet-related activities are completed accurately, efficiently, and within required timelines. The Fleet Administrator supports fleet records, equipment reporting, purchase orders, rental administration, maintenance coordination, vehicle assignments, fuel cards, GPS/telematics, safety documentation, tooling, and vehicle deployment activities. The role is responsible for maintaining accurate fleet information, coordinating assigned requests, following up on outstanding items, and providing responsive administrative support to ensure vehicles and equipment are properly maintained, documented, and available to support business and project requirements. ESSENTIAL DUTIES & RESPONSIBILITIES: Monitor and respond to requests received through the shared Fleet/Equipment inbox and coordinate follow-up as directed Support vehicle and equipment assignments, transfers, moves, returns, rentals, and other project requirements Assist with vehicle and equipment breakdowns, towing, repairs, and replacement or rental vehicles as required Track assigned requests and follow up with Operations, vendors, drivers, and other stakeholders through completion Support the preparation of monthly equipment billing reports, including updating assignments and making corrections as directed Assist with validating equipment information using Fleet records, Operations feedback, GPS data, and other available sources Create and maintain Fleet and rental purchase orders as instructed, ensuring appropriate supporting documentation and coding Support rental administration, including invoice reconciliation, cost allocation, rental tracking, and equipment returns Maintain accurate rental and equipment records and supporting documentation Support the scheduling and administration of vehicle and equipment maintenance, repairs, inspections, and preventative maintenance Follow up with repair facilities, suppliers, and vendors regarding vehicle and equipment status as directed Support Fleet intake, return, reconditioning, and deployment processes, including completion and maintenance of required documentation Update maintenance, availability, assignment, and asset status information within applicable Fleet systems Escalate maintenance delays, deficiencies, discrepancies, or unresolved issues to the Fleet Coordinator Maintain accurate fleet records, vehicle and equipment assignments, and supporting documentation Support new unit setup and data entry across CorTools, Jonas, Dayforce, and Fleet inventory/database records as instructed Support Motive/GPS administration, including device and vehicle information, assignments, and basic troubleshooting and follow-up Assist with Fleet-related Salus items, documentation, tracking, and closure activities as directed Process driver and vehicle assignment changes and complete related administrative updates Support ETR transponder administration, assignment, tracking, and reconciliation Assist with Fleet KPI data collection, reconciliations, tracking, and reporting Support scheduling and ordering for approved vehicle upfitting activities and prepare required purchase orders Assist with new vehicle deployment, including documentatio…

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