Fleet Administrative Coordinator

Loudoun County Government has been named one of Forbes' 2025 Best Large Employers! We’re proud to be recognized nationally for our commitment to employee satisfaction and excellence in public service. At Loudoun County, we bring together talented professionals from all backgrounds to make a meaningful impact in a dynamic, growing community — that’s The Loudoun Difference . Welcome and thank you for your interest in employment with Loudoun County Government! ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION. _________________________________________________________________________________________ Introduction The Loudoun County Department of General Services (DGS) plays a crucial role in the efficient operation of county government by providing essential services that ensure our community runs smoothly. Our team is dedicated to maintaining county facilities, managing capital projects, overseeing fleet services, handling waste management, providing safe, reliable transit services and supporting emergency functions. We strive to deliver high-quality, cost-effective solutions that benefit residents and employees alike. With a commitment to sustainability, innovation, and operational excellence, General Services fosters a dynamic and rewarding work environment for individuals looking to make a meaningful impact in local government. Job Summary The Loudoun County Department of General Services is seeking qualified applicants for a Fleet Administrative Coordinator, to work within the Fleet Management Division. This position will provide a wide range of administrative support. Duties Include, But Are Not Limited To Monitoring insurance claims, collecting and providing information, following up on outstanding issues, and ensuring timely processing of claims. Issuing fuel cards and PINs for new employees and replacing lost, damaged, or expired cards. Maintaining all records associated with Department of Motor Vehicles (DMV) licensing and registration and entering all necessary information into the Fleet Management System. Conducting research and compiling statistics for insurance claims, fuel usage, vehicle tags and titles, and motor pool usage. Entering, updating, and retrieving information from databases, files, and systems; researching and correcting database errors; creating reports; organizing and tracking files. Performing general administrative and customer services duties (by phone, in-person, email), assisting others with forms, submissions, and procedures; and responding to customer service inquiries. Operating fleet passenger vehicles, sedans, light trucks, SUVs, and vans as necessary. Hiring salary commensurate with experience. Minimum Qualifications High School diploma or equivalent; four (4) years of related clerical/administrative work experience with computer automated systems and office applications experience; or equivalent combination of education and experience. Preferred Qualifications Prior experience with insurance claims processes and procedures, and/or motor vehicle licensing and registration; familiarity with EZ Fleet, Fleet Commander, and/or DOSSIER software, or similar fleet management systems. Notary Public Certification preferred. Job Contingencies And Special Requirements Employment is contingent upon successful background checks to include criminal, credit, and driving record checks. _________________________________________________________________________________________ Equal Employment Opportunity Loudoun County Government prides itself on fostering a diverse and inclusive workplace that promotes employee wellness and work-life balance. As an equal opportunity employer, we consider all qualified applicants regardless of age, color, disability, gender identity, genetic information, national origin, political affiliation, race, religion, s…

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