Fixed Asset Specialist

General Function The Fixed Asset Specialist supports the tracking, auditing, and disposal of the college’s fixed assets, ensuring accuracy in asset records and assisting with surplus and transfer processes. This role involves both office work and on-site asset verification, requiring frequent interaction with faculty, staff, and asset stewards across multiple campuses. Applicants are encouraged to apply promptly, as this posting may be taken down before the listed closing date once adequate candidate interest has been reached. Duties and Responsibilities Asset Tracking & Inventory Management 1. Execute campus-wide physical audits of fixed assets, including scanning, verification, and documentation, and prepare audit data for review. 2. Perform asset tagging, verification, updates, and corrections, ensuring accurate and timely data entry in the asset management system (Colleague). 3. Respond to inquiries from faculty/staff regarding equipment location and status. 4. Performs other duties as assigned to support department efforts. Equipment Transfers, Disposals & Surplus Management 5. Coordinate routine asset transfers, surplus preparation, trade-in documentation, and surplus sale logistics, ensuring accurate records and communication. 6. Work with departments to identify surplus items and facilitate disposal in compliance with college policies. 7. Prepare and submit check depository requests and maintain supporting surplus sale documentation. Compliance, Documentation & Reporting 8. Maintain organized records of asset movement, surplus transactions, and audits. 9. Ensure basic adherence to local, state, federal and institutional policies regarding college-owned assets Minimum Requirements and Preferred Qualifications Education: Associate’s degree in business, accounting, logistics, or related field. Experience: At least one year in inventory control, asset management, logistics, or a related role. Additional Information Knowledge, Skills, Abilities, and Worker Characteristics: Ability to learn and apply institutional, local, state, and federal policies as related to college-owned assets. Strong attention to detail for tracking and verifying assets. Effective communication & customer service skills for interacting with internal and external stakeholders. Problem-solving skills for resolving discrepancies in asset records. Ability to work independently and manage multiple tasks. Technology Skills: o Proficiency in Microsoft Excel, Teams, and Outlook. o Experience navigating enterprise resource planning (ERP) systems such as Colleague or similar platforms used for financial and asset management. o Familiarity with data entry and inventory tracking tools. Ability to collaborate across departments, demonstrating a service-oriented mindset in support of college-wide initiatives. Willingness to engage with a diverse range of stakeholders and contribute to a team-driven environment. Initiative to refine processes and maintain accountability in inventory control. Ability to take advantage of professional development and networking opportunities. Working Conditions: Office & Field Work Hybrid: Work is split between desk-based tasks and on-site asset verification. Physical Activity: Regular movement between buildings, frequent walking or onsite mobility, occasional transport of equipment with or without reasonable accommodation. Local Travel Requirement: Frequent travel between campuses using personal transportation or other reliable methods of travel (mileage reimbursement available and reasonable accommodations may be provided). Transportation is not provided for this position

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