Fiscal Specialist

Description Title: Fiscal Specialist Position Number: 0079700 Hiring Unit: Office of the VP for Community Colleges, Administrative Affairs Location: Manoa Date Posted: October 19, 2026 Closing Date: November 2, 2026 Band: B Salary: Salary Schedules and Placement Information Full Time/Part Time: Full-Time Month: 11-Month Temporary/Permanent: Permanent Other Conditions: Pending position clearance and availability of funds. Duties and Responsibilities (**Denotes Essential Functions) **Responsible for the review of all purchases, administering applicable Federal, State and University policies and procedures. Encompasses full range of funding sources; General, Special, Revolving, Federal within the University and RCUH Systems. **Approves purchases below $25,000, reviewing for appropriateness, compliance with applicable policies and procedures, & availability of funds. **Manages procurements exceeding $25,000 by serving as the primary administrative liaison and supporting solicitation, review, and execution processes in coordination with the Office of Procurement, departmental staff, administrators, and University personnel. **Administers and oversees complex procurement processes including solicitation development (IFB’s, RFP’s, RFQ’s), contract drafting and administration, and ensuring compliance with applicable policies in coordination with the Office of Procurement. **Provides administrative oversight and coordination for complex real property and development activities. **Responsible for the overall grants management including post-award; account establishment and maintenance; budget input, forecasting, and execution; personnel, procurement, disbursing, reporting, and closeout. **Ensures the appropriate management and accounting of all extramurally funded contracts and grants. Ensures compliance with University, Federal and other policy and procedural requirements. **Responsible for the oversight of the Revenue Generating and Financially Self-Sustaining Programs and Activities. Assists with the administrative processes of budget execution and program expenditure plans. **Prepares the issuance of appropriate fiscal and procurement documents. This also includes reviewing and approving documents for compliance with budgets and University policies. **Responsible for the Accounts Payable system for the Community Colleges Offices, initiating follow-up with vendors, departmental staff, campus administrators and University personnel as necessary to ensure timely and proper payments. Utilizes judgment to make decisions in rush payment situations. Responsible for the Accounts Receivables for the Community College. Follows up on late payments; makes adjusting entries as necessary; implements process for write off of uncollectible. Ensures all payments are reconciled properly to the Kuali Financial System. Makes adjusting entries as necessary. **Responsible for the management and oversight of the Purchasing Card Program. Ensures all P-card transactions follow all applicable policies and procedures. Resolves problems and discrepancies with P-card holders, the bank, and the Procurement Office. **Maintains contracts with vendors for all goods & services as required. Works with vendors, campus administrators, and University personnel in the maintenance of current contracts and implementation of new contracts. Recommends changes in internal policies to ensure effectiveness & efficiency in operations. Conducts training sessions for faculty and staff on campus whenever changes are made in policies and/or procedures. Fields questions independently on routine procurement and fiscal matters, seeking guidance from supervisor only on unusual, complex, or sensitive situations. Works in conjunction with the Senior Fiscal Administrator to assist campus administrators, University officials, and outside vendors to resolve problem situations. Other duties as assigned. Minimum Qualifications Possession of a baccalaureate degree in Business …

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