Financial Technician - Purchasing

Description Under immediate supervision, performs a variety of financial and administrative duties, including P-Card reconciliation, contract management, and assisting with financial transactions and related activities; does related work as required to support procurement team and department staff. *Applications will be reviewed on a rolling basis, and qualified candidates may be contacted for interviews prior to the closing date of the posting* Examples of Duties Coordinates contract administration activities including monitoring renewal dates, processing renewals, preparing and distributing contract documents, maintaining contract records and databases, and ensuring required supporting documentation is complete. Serves as a liaison among Purchasing, City departments, including the City Attorney’s Office, and vendors to facilitate contract processing and resolve related issues. Assists with preparation of contract and bid award documentation, including governing board memoranda, and recommendations for award. Assists with updates to contract and other purchasing templates. Collaborates with Purchasing staff, Legal, and City departments to evaluate and recommend improvements to contracting policies, procedures, and processes. Coordinates monthly purchasing card reconciliations and monitors the timely submission of statements and supporting documentation. Reviews and audits purchasing card transactions, receipts, and account coding for accuracy, completeness, and compliance with applicable policies; investigates discrepancies and provides guidance on allowable purchases and program requirements. Develops reports and recommends improvements to strengthen purchasing card controls, compliance, and program effectiveness. Participates in the research, implementation, and testing of system updates and releases to improve operational efficiency and support business needs. Develops and documents processes and procedures and provides training on purchasing policies, procedures, systems, and purchasing card requirements to new and existing staff. Provides customer service and operational support to internal and external customers. In an emergency event, responds as directed to ensure the restoration of essential public services, facilities and infrastructure. This position may assist Purchasing staff with special projects and other related duties as assigned. Typical Qualifications Expanding knowledge of business methods and purchasing practices. Ability to work independently and effectively manage time to meet scheduled deadlines and competing workload demands. Applied knowledge of standard office procedures, practices and equipment. Ability to establish effective working relationships with department staff, vendors, and the general public. Skill in applying and explaining policies, procedures, and practices of purchasing processes. Performing detailed purchasing support work accurately and in a timely manner. Responding to and effectively prioritizing multiple phone calls and other requests for service. Composing correspondence and reports independently or from brief instructions. Entering and retrieving data from a computer with sufficient speed and accuracy to perform assigned work. Using tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establishing, maintaining, and fostering positive and harmonious working relationships with those contacted in the course of work. Ability to express ideas clearly and concisely, orally and in writing in a manner that is tailored for the intended audience. Operating modern office equipment including computer equipment and specialized software applications programs. Proficiency with Adobe, Excel, Word, Outlook, Teams, and general office software is required. Education and Experience Education: Any combination of education and experience equivalent to a high school diploma, supplemented by college level course work in accounting or a rel…

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