FINANCIAL SPECIALIST I - PURCHASING

Do you thrive in an environment that is geared towards outstanding hospitality? Do you have a passion for being innovative and creative? Is hard work on your top list of ideals? Are you a steward of your working environment? Then read on… The Villages Community Development Districts (The District) tops the list of community development districts that continue to grow in one of the most scenic locations in Florida, The Villages. Our collective commitment to hospitality, innovation & creativity, hard work, and stewardship helps employees thrive and excel in many fields within the District. An immediate full-time opportunity exists for an individual with commitment, a “passion” for excellence, and a “drive” for accuracy to join our Purchasing Team. This position requires a solid background of advanced purchasing skills used daily. The incumbent will enjoy a challenging atmosphere and be part of a productive team that supports all departments within the District and our surrounding community. The District is looking for an individual with a desire to utilize their cutting-edge management skills. The District provides a supportive and engaging workplace that is committed to developing great talent, coupled with competitive compensation and benefits. Do not pass up this opportunity to be a part of a positive, expanding organization. Competitive Benefits as a full-time employee of the District include: Medical Insurance (fully paid for employee single coverage) Voluntary health benefits, including Dental and Vision Insurance 401(a) Retirement Plan, with contributions funded by the District 457(b) Retirement Plan, permitting employee pre-tax deferrals Flexible Spending programs for both Medical and Dependent Care Employee Assistance Program Paid Time Off Tuition Reimbursement Public Service Loan Forgiveness Eligible Tier 2 qualifying organization for The Villages Charter School JOB SUMMARY Under the direction of the Procurement and Contract Specialist, this position performs routine, structured clerical and data entry support specifically for the central Purchasing department. The primary focus of this role is transaction processing, data integrity, procurement processing, and vendor document organization. Duties include but are not limited to: entering purchase requisitions and change orders into master procurement software, verifying transaction codes, and executing P-Card document preparation. The position strictly uses centralized financial and purchasing software platforms and directly assists core procurement teams with routine data input and record-keeping tasks. ESSENTIAL DUTIES AND RESPONSIBILITIES (Includes, but not limited to) Procurement Processing & Requisitions Inputs incoming departmental purchase requests and change orders directly into the centralized procurement software system. Obtains quotes as deemed necessary. Ensures all required documentation is attached to purchase requisitions. Conducts initial data entry checks to verify that active account strings and basic pricing are filled out correctly by departments. Tracks purchase requisitions through their digital process from initial submittal up to the generation of the official purchase order. Logs and flags basic discrepancies on incoming requisitions for review. Estimate Processing & Routing Receives incoming vendor estimates and quotes Performs initial, high-volume data entry to review and log estimates directly into approved financial management platforms. Reviews estimates for contractual compliance and accuracy. Electronically routes estimates directly to departments and centralized teams for final approval and scheduling of work. Administrative & Compliance Control Maintains digital filing systems within centralized, district-provided drives to ensure clear audit trails. Abides by strict district rules banning localized or unapproved database tracking software. Redirects specialized vendor conflicts, complex contract inquirie…

View the full posting and apply