Financial Assistant – Parking, Transit and Fleet Services

Department: ADM Parking and Transit 221 Whitney Avenue, New Haven, Connecticut Job ID: 139062WD $31.83 Description Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Overview The Financial Assistant 4, in YALE’s Department of Parking, Transit, and Fleet Services provides support for business operations within all three business units. This position will support the need for timely and recurring month-end reporting, metric gathering and financial reporting, identifying KPI’s and developing the processes to collect and report on those data points using Workday and other revenue/KPI collection software and other related technology platforms. The position will perform a variety of business functions including variance analysis, developing vendor relationships, tracking and renewals, and creating of Purchase Requisitions. The position will assist in preparing month-end revenue reconciliation. The position will also support the onboarding of strategic initiatives for each business unit when necessary. Essential Duties 1. Data Analytics – Runs reports in a variety of parking related technology platforms; synthesizes data and creates reports using PowerBI, Tableau and other reporting software; succinctly summarizes findings 2. Supports the business functions of Parking, Transit, and Fleet Services. 3. Tracks and manages Capital Projects, creates Purchase Orders, requests Sponsored Identities, etc. 4. Assembles and compiles materials for grants, contracts, and budgeting and financial reporting 5. Monitor expenditures and reconcile financial statements. 6. Serves as source of information to students, staff, faculty, and clients on policies, procedures, and office activities. 7. Schedules and coordinates meetings and appointments. 8. Review outgoing material for completeness, attachments, dates, and signatures. Composes general correspondence and written material. Establishes and maintains filing systems. 9. Oversees and instructs support staff. Performs additional functions incidental to office activities. 10. May perform other duties as assigned. Required Skills and Abilities 1. Demonstrated strong computer skills including advanced proficiency with Microsoft Office Suite: Word, Excel, and Outlook. Advanced proficiency with Excel, with ability to create graphs, pivot tables, power queries etc. is required for running reports and assisting with preparing documents for leadership. Advanced knowledge in Power Bi is highly recommended. 2. Strong knowledge of Workday Financials & Reporting. Previous experience working with financial systems and ability to create/extract reports and reconciliation of large data sets. 3. Excellent organizational skills and the ability to respond to complex problems and initiate corrective action with minimal direction in a busy office setting ( in a dynamic environment ) . Ability to use strong independent judgment and multitasking skills with a calm and pleasant personality. 4. Ability to listen, ask questions, and gain clarification in order to recognize and understand customer situations, and subsequently solve the problem. 5. Excellent verbal and written communication skills with the ability to prepare documents, with strong attention to detail. Principal Responsibilities 1. Drafts preliminary financial sections of proposals. 2. Reviews all proposals for accuracy, completeness, and compliance to grantor and University requirements and regulations. 3. Monitors, controls, and maintains financial activity of accounts. Ensures expenditures are posted to proper accounts. Identifies, researches, and corrects questionable expenditures. 4. Serves as the principal source of information on financial policies and…

View the full posting and apply