Finance/Purchasing Clerk

At Trade Winds to Success Training Society, our mission is to empower Indigenous individuals in Alberta through pre-trades training and pathways to employment. We are seeking an organized and detail-oriented Finance/Purchasing Clerk to support purchasing, financial administration, and daily operations. Reporting to the Executive Director, the Finance/Purchasing Clerk is responsible for coordinating the timely and cost-effective procurement of materials, supplies, and services required for program delivery and organizational operations. The position also supports financial administration by maintaining accurate financial records, processing transactions, and ensuring compliance with organizational policies and procedures. This role is essential to ensuring programs have the resources they need while maintaining efficient purchasing and financial processes. Key Responsibilities Coordinate the purchasing, ordering, and tracking of materials, supplies, and services to support program delivery and organizational operations. Process material requisitions, research suppliers, compare pricing, and identify cost-effective purchasing options. Establish and maintain vendor accounts and relationships to ensure competitive pricing, reliable service, and timely delivery. Prepare purchase orders, obtain required approvals, and reconcile orders, packing slips, and invoices to resolve discrepancies. Monitor inventory levels and anticipate material requirements to prevent disruptions to program delivery. Process and store deliveries/stock upon arrival. Prepare, code, and enter financial transactions into the accounting system, ensuring accuracy and proper documentation. Process invoices, receipts, cheque requisitions, and cheques for signature in accordance with organizational policies and procedures. Maintain accurate and organized financial records to support reporting, audits, and financial accountability. Provide reception and administrative support, including answering calls, greeting visitors, responding to inquiries. Work collaboratively with staff, suppliers, and external stakeholders to support purchasing timelines and operational requirements. Qualifications & Key Competencies 1–2 years of office administration and purchasing experience or equivalent training. Experience with QuickBooks, accounting software, and financial administration. Strong organizational skills, attention to detail, and ability to manage competing priorities. Proficiency with Microsoft Office applications. Excellent communication, problem-solving, and interpersonal skills. Ability to work independently and collaboratively while maintaining confidentiality. Knowledge of construction trades, tools, and materials is an asset. Commitment to professionalism, cultural awareness, and an inclusive workplace. Compensation The annual salary range is $50,000 - $60,000, based on qualifications and experience. We offer a comprehensive benefits package, including health insurance, a retirement plan, and paid time off. About the Opportunity This position is ideal for a dependable, detail-oriented individual who enjoys coordinating purchasing and financial activities while contributing to an organization that creates meaningful training and employment opportunities for Indigenous individuals. How to Apply Please submit your resume with cover letter to Shannon McCarthy at smccarthy@twts.ca. Pay: $50,000.00-$60,000.00 per year Benefits: Extended health care On-site parking Paid time off RRSP match Work Location: In person

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