Finance Procurement Specialist (HEOa) - Purchasing

POSITION DETAILS Lehman College, the senior College of the City University of New York seeks a Finance Procurement Specialist in the Department of Procurement to assist the Procurement Director with the various operations of the department. Responsibilities and duties include, but are not limited to the following: Conduct assigned aspects of the procurement process, including the preparation, review, processing, and execution of requisitions, purchase orders, contracts, and related procurement documents; ensure compliance with CUNY, City, State, and College policies and procedures. Review, assign, and monitor requisitions in CUNYBuy; provide guidance to departments, resolve procurement issues, and ensure purchases are processed accurately and timely. Assist departments with developing specifications, scopes of work, and solicitation documents; support the preparation and administration of RFQs, RFPs, and IFBs, including developing bidder lists, distributing solicitation documents, coordinating required advertisements, and assisting with the review and evaluation of responses. Prepare and process contract award, renewal, extension, amendment, and related documentation; monitor contract expenditures, expiration dates, renewals, and other milestones to ensure timely action and continuity of services. Coordinate vendor-related activities, including obtaining required documentation, submitting new vendor information to CUNY Central Office, and serving as a liaison among College departments, vendors, the Procurement Office, and the CUNY Vendor Management Unit. Maintain procurement and contract tracking systems; identify priority and time-sensitive procurements; review and reconcile CUNYfirst reports; and prepare spreadsheets, status reports, dashboards, and other management tools, including information required for MWBE and procurement-related reporting. Conduct spend analysis by category, vendor, department, and College function; identify purchasing trends and opportunities for cost savings, standardization, consolidation, and other procurement efficiencies. Assist with the development and implementation of procurement procedures, internal controls, and workflow improvements; collaborate with Business Office staff to streamline processes, improve efficiency, strengthen compliance, and enhance customer service. Provide procurement guidance and technical assistance to College departments and assist with procurement-related research, audits, reconciliations, special projects, and requests for documentation from College management, CUNY Central Office, auditors, and other oversight entities. Assist the Director of Purchasing with special projects, procurement initiatives, and day-to-day operations of the Procurement Office; may act on behalf of the Director in the Director's absence. Qualifications Required: Bachelor's degree and four years of related professional experience required. Demonstrated experience in procurement, purchasing, contract administration, financial administration, or a closely related field. Demonstrated ability to interpret and apply policies, procedures, regulations, and procurement requirements. Experience managing multiple assignments and priorities in a deadline-driven environment. Preferred Knowledge, Skills And Abilities Bachelor's degree in Business Administration, Accounting, Finance, Supply Chain Management, Public Administration, or a related discipline preferred. Knowledge of governmental procurement procedures, New York State procurement requirements, CUNY purchasing policies and procedures, contract administration, and procurement reporting principles, including MWBE/SDVOB requirements. Knowledge of competitive procurement methods, including RFQs, RFPs, and IFBs, vendor registration, contract renewals, procurement compliance, contract tracking, and related processes. Strong analytical, research, evaluation, and problem-solving skills, with exceptional attention to detail and accuracy and the ability …

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