UFA, Inc.

Location: Hybrid in Woburn, MA or Germantown, MD 

Reports to: UFA Global Controller 

UFA, Inc. (UFA), headquartered in Woburn, Massachusetts with offices in Maryland and Germany, is a global leader in developing Air Traffic Control (ATC) simulation technologies. We provide ATC simulation products to civil aviation, military, and university clients worldwide. 

We are seeking a highly organized and adaptable Finance & Operations Coordinator to support day-to-day accounting, finance, HR, IT, and administrative operations. This role is critical to ensuring operational continuity and accuracy across departments and will work closely with employees, vendors, banks, and internal stakeholders. The ideal candidate is proactive, detail-oriented, and comfortable wearing multiple hats in a fast-paced, growing organization.

Job Responsibilities:

Accounting & Finance Support

• Support accounts payable (AP) processes, including invoice intake, coding, approvals, and payment execution through banking platforms and Ramp
• Assist with accounts receivable (AR) activities, including customer invoicing, tracking receivables, and following up on past-due balances
• Communicate with vendors and customers regarding billing, payments, and account inquiries
• Support ad hoc financial reporting, data requests, and basic analysis
• Assist with budgeting support, including tracking budget vs. actuals for travel, expenses, and capital planning

Expense Management

• Partner with employees and managers to ensure timely and accurate expense submissions and approvals in Ramp
• Troubleshoot expense-related questions and support compliance with company policies

HR & People Operations Support

• Support HR administration, including onboarding coordination, recruiting support, employee documentation, and responding to routine employee requests
• Assist with maintaining employee records and systems access
• Partner closely with HR to absorb overflow administrative tasks as needed

IT & Systems Support

• Provide basic support for employee system access, logins, timesheets, and troubleshooting
• Coordinate with internal and external IT resources as needed

Administration & Office Operations

• Manage incoming office mail and general correspondence
• Support office operations, including vendor coordination, address changes, and new office setup or transitions
• Assist with general operational tasks that support day-to-day business continuity

Required Qualifications:

• Prior experience supporting AP/AR, accounting, or finance operations
• Working knowledge of basic accounting principles and financial processes
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• Comfortable working across finance, operations, HR, and administrative functions
• Experience with NetSuite, Ramp, and Microsoft Excel strongly preferred
• High level of discretion and professionalism when handling confidential information

What We Offer

• Competitive salary commensurate with relevant education, experience, and functional expertise
• A hands-on role supporting the operational backbone of a global technology company, with direct impact on finance, HR, and day-to-day business operations
• Opportunity to make an immediate contribution by improving efficiency, accuracy, and employee experience across the organization
• Close collaboration with cross-functional teams, including Finance, HR, IT, and leadership, across U.S. and international offices
• High-visibility role with opportunities for professional growth and expanded responsibilities as the company continues to scale
• Hybrid work arrangement, combining in-office collaboration with flexibility for remote work
• Comprehensive benefits package for eligible employees

Why This Role Matters

This role plays a critical part in keeping UFA’s internal operations running smoothly. By supporting finance and HR with high-volume and administrative work, this position enables senior team members to focus on strategic initiatives while ensuring accuracy, timeliness, and strong employee support across the organization.