Finance Operations Coordinator

Job Title: Finance Operations Coordinator

Salary: $60,820 - $82,160 per year – Exempt, DOE

Status: Permanent, Full-Time

Hrs/WK: Forty (40) hours per week

Department: Finance

Job Location: Tucson, Arizona

Nature of Work:

Embraces and Embodies the Identity Document’s Vision, Mission and Purpose Statements; Guiding Principles; Core Values and Strategic Goals.  Under the supervision of the Finance Department Director, the Finance Operations Coordinator provides functional oversight and coordination of financial operations including staff supervision, accounting, medical third-party revenue cycle management, budgets, receivables, payables, audits, reporting and analysis, exercising independent judgment in the interpretation and application of financial regulations, funding requirements, and best practices. Ensures all financial operations conform to generally accepted accounting principles and compliance with funding requirements and best practices. Collects and compiles financial data and oversees the preparation of government/foundation grant and contract financial reports and invoices. 

Essential Functions:

1. Supervises Finance Department team and coordinates team execution of Finance Department functions.

2. Provide fiscal oversight of the organization’s finances which includes purchasing, capital assets, government/foundation grants and contracts, verification of documentation to ensure compliance with accounting principles and practices in compliance with Office of Management & Budget Circulars.

3.  Directs and participates in the preparation of the annual budgets for all departments and monitors budget performance and addresses identified variances to ensure effective cost control.

4.  Produce regular financial statements, program dashboards and supporting narrative analysis for regular meetings with Finance Director and leadership team that provide insights into the organization’s performance against its financial plans and related financial health.

5.  Maintain budget and accounting records to ensure that grant and contract funds are used and managed appropriately.

6.  Reconciles Medicaid/ Medicare reimbursement reports from the intermediary with the internal billing information systems.

7.  Perform other job-related duties as assigned to support the mission and goals of the department and organization.

Supervisory Status:

Supervisory

Reports to Finance Department Director

Required Knowledge, Skill and Ability:

• Demonstrated oral, written, and analytical skills exhibiting fluency in area of specialization.
• Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
• Analyze and interpret policies; develop, revise and implement procedures for program or function.
• Ability to clearly communicate financial data to non-financial staff.
• Experience leading others in a fast-paced work environment.
• Understanding of contract requirements and compliance.
• Thorough knowledge of Medicaid/ Medicare and non-Medicaid/Medicare billing regulations, and other various financial regulations and tasks.
• Experience with state and federal funding sources and grants.
• Strong knowledge of Microsoft 365 (emphasis in Microsoft Excel), accounting and medical electronic health record (EHR) software (Fund EZ and Greenway Health EHR preferred).
• Detail oriented and execution minded.

Required Education and Experience:

• Bachelor’s degree or higher in Accounting, Finance, Business Administration, or related field from an accredited institution of higher education required; AND
• Six (6) or more years work experience managing complex budgets in accounting, finance, or financial services. Preferably in a healthcare system;  AND
• Two (2) or more years of managerial or supervisory experience in a healthcare system.

Additional Requirements:

• Must possess valid Arizona Driver’s License
• Must pass Driver Insurance Carrier’s requirements
• Must obtain a HIPAA certification within 2 weeks of hire.
• Must obtain certifications in Cardio Pulmonary Resuscitation (CPR), Automated External Defibrillator (AED) and First Aid within 3 months of hire.
• Must pass Arizona DPS Fingerprint Clearance (Class I & II)
• Must pass and submit to periodic/random drug testing

Working Conditions:

• Work is performed in an office environment with low to moderate noise and exposure to extensive computer and phone usage.
• Ability to sit in front of a computer for 6-8 hours a day. Some standing, bending and reaching may be required.
• Occasionally required to lift and/or move up to 30 pounds.
• Ability to travel to various locations, including out of state for work assignments.