Finance and Operations Coordinator

Job Title:  Finance and Operations Coordinator

Reports to Title:  Accounting Manager

Location: United States (remote)

Date: Revised 5.6.2026

Compensation:  Grade: 2 (non-exempt) Salary: $50,000 - $62,500

Job Summary:

The Finance and Operations Coordinator supports Accounting in executing core accounting functions, including accounts payable, expense reporting, reconciliations, and financial close activities, ensuring accuracy and compliance with internal controls. This role also provides general office and administrative support, including organizational meeting and calendar coordination, document preparation, and tracking key deliverables across departments. The position plays a critical role in maintaining efficient financial operations while supporting broader departmental and organizational needs.

Duties / Responsibilities:

• Support core accounting operations, including accounts payable, expense reporting, and maintenance of vendor, contractor, and tax documentation (e.g., W-9s and 1099s), ensuring accuracy, proper authorization, and compliance with internal controls.
• Process invoices and employee expense reports, resolve discrepancies with vendors and internal stakeholders, and ensure timely and accurate payments.
• Reconcile bank and credit card accounts to ensure accuracy and integrity of financial data.
• Assist with financial compliance and reporting requirements by gathering, organizing, and maintaining financial records and supporting documentation for month-end close, audits, and federal, state, and local tax filings, ensuring information is accurate, complete, and readily accessible.
• Provide operational administrative support, including coordinating meetings, preparing supporting materials, tracking action items and deadlines, and monitoring attendance for required meetings as well as completion of annual compliance trainings and policy acknowledgements.
• Prepare and manage documents for review and signature (e.g., Adobe/PDF workflows), and maintain organized records of contracts, agreements, state registrations, and renewal timelines; follow up as needed to ensure timely completion.
• Perform other administrative and operational support tasks assigned to support the Finance team and organizational goals.