Finance Administrator

Chatham-Kent Lambton Administrative School Services (CLASS) Invites Applications for the position of: Finance Administrator Chatham-Kent Lambton Administrative School Services (CLASS) is a shared services organization owned equally by the Lambton Kent and St. Clair Catholic District School Boards. Our organization provides shared services in student transportation, community use of schools & childcare. This is a CLASS Employee Group (CLASSEG), 35 Hour per week position based at our Wallaceburg office with no remote working options. Salary range $80,813 - $95,073 and includes a competitive benefits plan through a provincial benefits trust plan (extended health, dental, life insurance, AD&D) and enrollment in OMERS (Ontario Municipal Employees Retirement System) pension plan. Learn more about CLASS: www.cklass.ca. POSITION SUMMARY: Reporting to the CLASS General Manager, the Finance Administrator supports the smooth and efficient functioning of the CLASS office, while overseeing a wide range of administrative, organizational, and financial responsibilities including accounting, payroll, purchasing and human resources (HR) support services for all business units. The successful candidate will handle sensitive matters with discretion, support coordination of projects and events, and contribute to the operational and strategic goals of the organization in partnership with colleagues and external stakeholders. The Finance Administrator will also support and maintain all systems required to provide these functions, including accounting and payroll software. The Finance Administrator is responsible for developing, analyzing, coordinating and monitoring the CLASS annual budgets; preparing, developing and presenting financial reports; providing analysis, identifying risks, variances, cost saving opportunities and supporting decision making; administering the processing of payroll and vendor invoices, billing and collecting lease and transfer payments and monitoring the status of payments through Financial Information system (FIS); preparing monthly reports & reconciliations. In addition to overseeing Health & Safety (H&S) requirements, this person will also assist the General Manager with confidential matters; research, analyze and synthesize material on behalf of the General Manager and provide support for special projects. RESPONSIBILITIES: Provide support to all business units, assisting CLASS General Manager in the development and maintenance of accurate financial information for the operational budgets, general ledger and financial statements; Plan, develop and prepare the annual operating budgets for each unit; Monitor and analyze expenditures, budget variances, revenue items, year-end projections ensuring accuracy and completeness of financial data; Accountable for financial system process improvements, monthly analysis of financial/budget information reports and overseeing organization record retention; Responsible for organizational procurement including compliance with Broader Public Sector procurement directives and identify and suggest areas for financial and procurement efficiencies by evaluating them on a continuous basis; Prepare all working papers and financial information for the annual review of the financial statements by the external auditors under tight timelines Act as lead liaison during the year-end financial review or audit process including coordinating with the Boards to ensure comprehensive, effective and accurate financial reporting requirements are met for both stakeholder groups; Prepare year-end proportionate consolidation working papers for each Board’s financial statements; Export billing data from transportation software, calculate fuel escalation / deescalation and reconcile invoices from student transportation service providers; Responsible for completing month end tasks including account reconciliations, journal entries, member board invoices, lease billing, stakeholder payment requisitions, pu…

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