Field Operations Coordinator

Company Overview 

DAVACO is a leading turn-key solution provider with more than 30 years of experience supporting the world's leading brands with the development, transformation, and maintenance of their physical sites throughout North America. In collaboration with a diversified base of clients, DAVACO delivers scale, speed, and high-quality solutions that solve tomorrow’s challenges today.

Job Summary

As a member of the DAVACO Field Operations team, the Field Operations Coordinator plays a critical role in supporting daily operational activities. This position requires a high level of professionalism, confidentiality, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will provide administrative and operational support to ensure accurate labor reporting, expense tracking, and effective communication between field personnel and management.

Duties and Responsibilities

• Provide administrative support to the Field Operations team by completing day-to-day operational tasks and submitting a daily consolidated report so FOM’s can identify and address any issues immediately.
• Review and reconcile daily work and travel hours reports by comparing on-site sign-in sheets with UKG time entries.
• Review and reconcile drive time estimates versus punch times to ensure accuracy and policy compliance.
• Identify and review out-of-policy time or expense items, collaborating with the Field Operations Manager (FOM) and handing off employee relations issues as needed.
• Collect and manage on-site attendance records and timesheets from Field Managers or Leads.
• Coordinate and support UPS shipments to field personnel, including corporate cards, uniforms, and safety equipment.
• Communicate with field personnel regarding outstanding work-related expenses and required documentation.
• Apply effective time management and sound decision-making skills to meet deadlines.
• Prioritize tasks while maintaining a positive attitude and composure in high-pressure situations.
• Demonstrate the ability to multitask effectively in support of team objectives.
• Utilize strong analytical skills and attention to detail to ensure labor, travel, and expense data is accurate and compliant.
• Be able to guide employee’s on how to properly expense items as well as how to find information in UKG, Bank App or other areas within DAVACO for information an employee is requesting or needing.  

Preferred Job Attributes

• Outgoing personality with the ability to adapt to multiple industry environments.
• Strong relationship-building skills with clients, vendors, business partners, and internal teams.
• Excellent written and verbal communication skills with all levels of employees.
• Highly motivated and proactive mindset in a dynamic and fast-paced work environment.
• Strong organizational skills with a high level of attention to detail; articulate and mature in professional interactions.
• Commitment to building lasting relationships through ethical behavior, integrity, and professionalism.
• Ability to foster trust and confidence through open, frequent communication and understanding of team and client expectations.
• Adherence to company policies and compliance with all applicable federal and state laws.

Requirements

• High School diploma or equivalent.
• Previous organizational or administrative experience.
• Ability to multitask and perform effectively in a fast-paced environment.
• Intermediate to advanced proficiency in Microsoft Excel.
• Experience with Smartsheet is a plus.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

DAVACO LP is an Equal Opportunity Employer and Supports a Diverse, Inclusive Work Environment

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

DRUG-FREE WORKPLACE

We maintain a drug-free workplace and perform pre-employment, random, reasonable suspicion, and post-accident substance abuse testing. We also perform pre-employment background checks.

APPLICANTS WITH DISABILITIES 

If you are an individual with a disability or a disabled veteran who is unable to use our online tools to search and apply for jobs, you may request a reasonable accommodation by contacting us at HR@davaco.com and/or (214)-706-4018.