FF&E Procurement/Purchasing Specialist - Houston

Rottet Studio (www.rottetstudio.com) an international architecture and design firm with an extensive portfolio of corporate, hospitality and multi‐family residential, is seeking a FF&E Procurement/Purchasing Specialist for our Houston/LA/NY office. The FF&E Procurement / Purchasing Specialist will be responsible for managing several projects at a time. They will be responsible for purchasing directly or liaison with the external Procurement/Purchasing Agent. Work closely with internal departments in project preparation and execution. Review the interior design requisitions for brand standard and supplier compliance, ensure that purchase orders are distributed to suppliers, and facilitate all shop drawings and required approvals. Communicate with the client and project team to establish expectations on the delivery schedule and proactively manage all participants of the supply chain to guarantee the successful completion of the project. Additional management responsibilities include, but are not limited to, time management, task prioritization, providing detailed status reporting, budget management, project reconciliation, issue resolution, and client support. Other Key Priorities Manage the entry and assure the accuracy of Furniture Fixtures and Equipment (FF&E) specifications from the interior design specification book into project management software application. Conduct a global and official RFP of all commodities related to assigned projects within the project timeline During the RFP process, assist in resolving any issues and/or provide clarification by working with the internal departments, interior designer, supplier, and projects team. Prepare a concise tender analysis. Work with the projects team to establish project timelines, quantities, and delivery schedule. Manage the issuance of purchase orders to suppliers. Assure accuracy between interior design specifications and purchase orders. Proactively and effectively communicate to the projects team and the supplier any lead-time conflicts and manage the successful execution of product deliveries. Provide superior issue resolution and customer support. Manage the approved budget and submit detailed tracker reports. Assist the Logistics & Warehouse Team in receiving the orders and preparing them for delivery. Manage the reconciliation efforts, which includes resolving any discrepancies, obtaining all supplier and carrier invoices and/or credits, and submitting them to the Accounting department for immediate processing. Ensure that project deadlines are met. Foster an environment that supports and encourages personal and professional growth. Detail oriented and committed to following projects through completion Requirements: The individual must possess the following knowledge, skills, and abilities. 4-year college degree 3-5 years of purchasing or project management experience Knowledge of import procedures and practices Must be proficient with the entire Microsoft Office suite of products Must have solid organizational skills, the ability to multi-task and solid time management and prioritization skills Must have solid customer service skills, problem-solving skills and sound analytical skills Ability to communicate effectively verbally and in writing (in English) Ability to communicate effectively with management, co-workers, and external parties Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance Education: Bachelor's (Required) Experience: purchasing of FF&E specified for hospitality and residential: 2 years (Preferred) Work Location: In person

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