Facility Maintenance & Purchasing Manager Job Description

Job Overview Hyde Park Restaurant Group is seeking an experienced Facility Maintenance & Purchasing Manager to oversee facilities operations, preventative maintenance (PM), repair & maintenance (R&M), and corporate purchasing across our luxury fine dining properties and storage facilities. This role is 80% procurement and cost control , focused on securing commercial equipment, maintenance supplies, decor, chemical programs, and opening inventories while strictly adhering to budget metrics. You will act as the central point of contact between executive leadership, restaurant managers, head chefs, general contractors, sub-trades, and external service vendors to maintain our pristine luxury dining standards and ensure uninterrupted operational continuity. Key Responsibilities Facilities Operations & Maintenance Management Day-to-Day Operations: Coordinate and schedule all location R&M activities executed by in-house maintenance technicians or external contractors. Manage, inspect, and evaluate in-house maintenance staff. Preventative Maintenance (PM): Oversee vendor service contracts and scheduled maintenance programs for HVAC, refrigeration, kitchen equipment, hood cleaning, fire & life safety, plumbing/line jetting, grease traps, pest elimination, dish machines, landscaping, and snow removal. Property Upkeep & Inspections: Execute scheduled inspections to maintain high-end physical assets, custom millwork, patios, and seasonal setups in "like-new" condition. Conduct comprehensive annual store audits. Energy & Sustainability: Manage company-wide energy conservation initiatives, tracking monthly utility trends (water, gas, electric, waste) to ensure billing accuracy and drive efficiency. Financial Administration: Review and approve all vendor invoices, POs, repair logs, charge accounts (Home Depot, Lowes, AMEX), and third-party timecards. Work closely with Accounts Payable to prevent billing lapses. Procurement & Inventory Control Strategic Sourcing: Manage the bidding process, spec creation, and contract negotiation for non-food/beverage supplies, chemical programs, light fixtures/bulbs, replacement parts, decor, and FF&E (Furniture, Fixtures & Equipment). Inventory Management: Maintain master inventory files for central storage facilities, track store equipment logs/binders, and oversee PAR levels across all locations. Cost Control & Vendor Compliance: Enforce pre-approved budget guidelines, audit vendor performance, and drive cost-saving initiatives without sacrificing luxury brand standards. New Store Openings (NSO) & Capital Projects Capital Improvement & Renovations: Coordinate on-site with construction teams, design firms, and sub-trades during new venue builds and major remodels. FF&E Logistics: Handle purchasing, delivery logistics, receiving, assembly, and final installation of all FF&E and operational supplies according to construction timelines. Turnover & Commissioning: Conduct GC walkthroughs, compile punch lists, audit warranty expiration dates (90-60-30 day reviews), and recruit local maintenance personnel for new venue handovers. Requirements & Qualifications Experience: 2+ years of Facility Management, construction project management, or procurement experience within hospitality, luxury food & beverage, or high-end retail (Hospitality experience required). Technical Knowledge: Strong understanding of commercial kitchen equipment (hot/cold line), MEP systems, custom millwork, lighting controls, and commercial building codes. Budget & Procurement: Proven track record managing CapEx/OpEx budgets, purchase order systems, contract renewals, and vendor negotiations. Travel & Location: Based in the Greater Cleveland area with reliable transportation for daily local site visits. Willingness to travel up to 20% to regional locations outside Cleveland (including overnight trips). Ability to travel up to 2–4 weeks (home weekly) on-site for new store openings and major renovation projects. Flexibility: Willingness to…

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