Facilities Specialist

Are you a kid at heart looking to build a career with a leading global children's toy, entertainment and digital gaming company? At Spin Master, our unwavering commitment to open mindedness, integrity and innovation is a great part of what has made us an industry leader. How do we stay ahead of the pack? By hiring the best and brightest minds—and that’s why we want you! Job Description: What will you work on? The Facilities Specialist will support the Senior Facilities Manager in coordinating facility management and health safety tasks in Spin Master’s Long Island City, New York office. Based in Long Island City, New York this role will manage daily office operations, vendor coordination, repair and maintenance, recordkeeping, and compliance activities, ensuring a safe, efficient, and welcoming workplace. How will you create impact? Office Operations (Long Island City, NY. Office) Manage daily office operations to ensure a productive and welcoming environment. Supervise day porter and janitorial staff. Partner with the Senior Facilities Manager to maintain 5S standards and shared space cleanliness. Prepare all outgoing deliveries, e.g. USPS, Fed Ex, UPS, Courier service, including customs requirements; utilize online systems as required, maintain incoming/outgoing record logs. Sort, distribute incoming mail and packages; notify recipients of packages/shipment arrivals. Assure vendor Certificates of Insurance are up to date with building Property Management. Manage office supplies including inventory control, cost control, ordering, stocking etc. and special orders. Manage drinks and snacks including inventory control, cost control, ordering, stocking etc. and special orders. Manage Break room equipment (e.g. water and coffee machines) and coffee supplies. Create, enable and disable access badges. Keep daily/weekly log of daily attendance from access reports. Manage and update office floorplans and assist coordination of office moves. Repair, Maintenance Vendor Management Coordinate facility services vendors and contractors (e.g., cleaning, HVAC, security, office equipment). Oversee preventive and corrective maintenance schedules to minimize disruptions. Liaise with property management to resolve building-related issues. Health Safety Support the Senior Facilities Manager in implementing health safety programs in the LIC office. Ensure compliance with Spin Master’s global HS policies and U.S./local occupational safety regulations (OSHA). Maintain records, documentation, and training schedules; assist with audits and inspections. Serve as the local point of contact for health safety matters in the LIC office. SAP, Procurement Finance Manage purchase requests (PRs) and purchase orders (POs) in SAP for facility-related expenses. Set up vendors, track invoice approvals, and ensure timely payment. Maintain accurate financial records of facility spend for LIC and support budget tracking. Archive Records Support/General Support Maintain accurate records of facility contracts, vendor agreements, and service reports. Support document archiving processes in compliance with company retention policies. Provide data collection, reporting, and administrative support to the Senior Facilities Manager. Assist senior management with facility-related tasks and projects. Perform other duties as assigned What are your skills and experience? 5+ years of experience in facilities coordination, office management, or related field. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Proficiency in SAP (PR/PO creation, vendor management, invoice tracking) or similar ERP knowledge. Bilingual English/Spanish preferred Knowledge of workplace health safety standards (OSHA) and facilities compliance and basic knowledge of building systems (HVAC, electrical, plumbing, security). #LI-Hybrid #LI-HM1 The anticipated pay range for candidates who will work in New York is $48,500 to $64,700 Per Annum. The offered pay to a succ…

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