Facilities Operations Coordinator

Who We Are:

TwelveStone Health Partners is focused on the medication needs of patients with chronic, complex and rare conditions. For more than 35 years, TwelveStone Health has been dedicated to finding new ways to deliver care designed around the patient. Chronic conditions include Multiple Sclerosis, Cystic Fibrosis, Hemophilia, Crohn’s Disease, Growth Deficiency, HIV, Leukemia, and many others.

For patients, we provide access to the most advanced medications, along with the personal and financial support patients need to live with chronic conditions. For providers, we simplify treatment for complex conditions by eliminating the administrative and clinical burdens placed on your practice when patients need innovative specialty medications.

TwelveStone Health Partners supports the transition from acute to post-acute care environments and the journey from sickness to health. We are currently licensed in 50 states.

Summary:

We are currently hiring for the position of full-time Facilities Coordinator. This position is responsible for supporting the day-to-day operations and maintenance of company properties and facilities. The coordinator serves as a key liaison between corporate real estate, building management, vendors, and internal stakeholders.

Essential Duties & Responsibilities

• Coordinate repairs, maintenance, and inspections for company-owned or leased properties. Track and manage service requests, work orders, and preventive maintenance schedules. Ensure all facilities comply with health, safety, and environmental regulations.
• Maintain lease documentation, rent schedules, and renewal dates. Support Manager of Facilities with site selection, move-ins, and space planning activities. Assist with budgeting and cost tracking for real estate and facility operations.
• Obtain quotes and monitor vendor performance. Coordinate with contractors and service providers for facility repairs, cleaning, security, and landscaping. Ensure timely payment and accurate recordkeeping for facility-related invoices.
• Serve as the first point of contact for facility issues or concerns. Communicate effectively with internal teams, landlords, and building management. Promote a clean, safe, and well-maintained workplace environment.

Education: Associate or bachelor’s degree preferred (Facilities Management, Real Estate, Business, or related field).

Experience: 2–4 years of experience in facilities coordination, property management, or real estate support.

Functional Competencies: Strong organizational and multitasking abilities; Excellent written and verbal communication skills; Proficiency with Microsoft Office Suite and facilities management software; Basic understanding of building systems (HVAC, electrical, plumbing) preferred