Facilities Maintenance Coordinator

Where your career meets Canada’s future At the Vancouver Fraser Port Authority, the work we do matters. Every day, our people help connect Canada to global markets, strengthen supply chains, support sustainable growth, and shape the future of Canada’s largest port. If you're looking for purposeful work where your contributions make a difference, you'll find it here - supported by a team that is collaborative, innovative, and committed to excellence. Why join us At the port authority, we’re committed to delivering an employee experience that is as rewarding as the work itself. We offer: Meaningful work that contributes to Canada’s trade and economic prosperity Opportunities for learning, development, and career growth A collaborative and inclusive workplace culture Competitive compensation and comprehensive benefits Flexible programs that support employee wellbeing and work-life integration Join a team that embraces innovation and continuous learning while delivering technology solutions that support one of Canada’s most important trade hubs. Help build and maintain critical infrastructure that supports Canada’s trade gateway, working alongside industry-leading professionals on projects with a lasting impact on communities, the economy, and environmental protection. Build a career with purpose If you’re looking for work that is meaningful, challenging, and connected to something bigger, we’d love to hear from you. Join us and discover how your career can help shape Canada’s future. The Facilities Maintenance Coordinator supports the delivery of maintenance services, inspections, and projects by administering procurement processes, vendor contracts, and service coordination. This role ensures compliance, documentation accuracy, and performance monitoring while supporting asset management, system optimization, and capital planning. Working closely with internal teams and external partners, the Facilities Maintenance Coordinator ensures efficient execution of maintenance programs and contributes to long-term infrastructure resilience and operational reliability. What success looks like Lead the development, issuance, and administration of procurement documents for goods, services, and projects, including RFPs, RFQs, tenders, and consulting agreements, etc. Ensuring compliance with financial and procurement policies. Prepare cost estimates and submissions for program, contract and agreement approvals. Administer procurement activities including bid reviews, vendor evaluations, contract negotiations, and award recommendations. Maintain accurate records of service agreements, contracts, preferred vendors, and scopes of work. Track contract timelines, renewals, and documentation to ensure service continuity. Oversee vendor and contract performance, conducting reviews and compliance checks to resolve service gaps and enforce contract, safety, and quality requirements. Schedule and coordinate contracted services, inspections, condition assessments, and maintenance activities with internal teams, vendors, consultants, and contractors, etc. Oversee the work of vendors, contractors and service providers to ensure adherence to safety protocols, technical specifications, timelines, and contractual requirements. Provide logistical and administrative support for operational and capital projects, such as infrastructure upgrades, tenant improvements, and building alterations. Coordinate and oversee small projects, upgrades, replacements, and infrastructure improvements. Align maintenance and project work with operational needs, coordinating access, minimizing service disruptions, and maintaining safety and service standards. Review technical drawings, coordinate permitting processes, and assist with project planning and implementation for internal and tenant-led projects to ensure compliance with facility standards, regulatory requirements, and maintainability considerations. Collect, review,…

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