Facilities Logistics Supervisor
DESCDescription: Days Off: Saturday, Sunday Shift: Day Insurance Benefits: Dental, Life, Long-term Disability, Medical (no premiums/payroll deductions for employee coverage) Other Benefits: Employee Assistance Program (EAP), Flexible Spending Account (FSA), ORCA card subsidy, Paid Time Off (34 days per year), Retirement Plan About DESC: Recognized nationally as an innovator and leader in developing solutions to homelessness, DESC is a social services organization, supportive housing operator, and licensed behavioral health treatment provider focused on meeting the needs of people experiencing long-term homelessness and living with complex behavioral health and other medical conditions. Approximately 3,000 people are actively receiving services from DESC at any given point in time. Our vision is a community where all people are shown compassion, treated with dignity, and everyone has a safe, stable, and affordable place to call home. DESC operates five shelter/emergency housing programs, 19 permanent supportive housing facilities with over 1,750 units, several hundred additional scattered site apartments, and a range of behavioral health services including outpatient mental health and substance use disorder treatment, residential crisis stabilization, street outreach, mobile crisis response, and treatment for opioid use disorder. JOB OVERVIEW: The Facilities Logistics Supervisor provides support to Facilities leadership with coordination, training, scheduling and supervision of the Facilities Department to include dispatching and monitoring of work orders. The Logistics Supervisor is responsible for guiding commodity management, warehousing, inventory control, procurement and productivity tracking. Key emphasis on PPE implementation. Advanced knowledge of Harm Reduction principles and Housing First initiatives as they relate to supplies and supply distribution. MAJOR DUTIES AND RESPONSIBILITIES: Prioritize maintenance requests and facilitate prompt response, utilizing the electronic work order system, consulting with Facilities Manager as needed. Working with Facilities Supervisors on department communication and proactive strategies for staff deployment based on volume, trend and data analysis. Coordinate the schedules for maintenance and janitorial staff, in conjunction with Facilities Manager, taking into consideration emerging or ongoing facility matters at each DESC property and ensuring that each property has adequate coverage each day. Review pending work orders, re-prioritize them, if needed, and provide updates to project managers and other relevant DESC staff regarding uncompleted work. Daily coordination with Housing, Clinic and Administrative Managers on status of open work orders to include timelines and deliverables. Generate reports showing completed and pending work orders via the electronic work order system. Extrapolate data to produce Excel spreadsheets to analyze data, produce trend reports and algorithms to track productivity statistics. Supervise and evaluate Facilities Coordinator, maintenance, UMT and janitorial staff as assigned. Support Facilities Manager and Director of Facilities with hiring of janitorial and maintenance staff. Lead maintenance, janitorial and other relevant DESC staff in the acquisition of necessary supplies and materials for cleaning and repair work. Develop tracking matrix in Excel and Word to create detailed supply lists. Develop and manage property inventory control procedures to ensure inventory accuracy and supplies are stocked for unit repairs. Supports implementation of systemic supply process to ensure compliance with Federal, State and County procurement requirements. Examine systems and controls and provide recommendations for improvement of inventory efficiency. Lead the Facilities Coordinator in ensuring continuity in supply ordering and enforcing policies and procedures on the purchasing and use of supplies approved for use in DESC facilities. Implement agency safety proto…