Facilities Coordinator

JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally. About JLLWe're JLL. We're a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate. Position OverviewProvide general overall FM services including continuous monitoring of the facility. Work with property managers to handle routine property management operations, including procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts. This role provides critical support for shipping and receiving operations, conference room support, and general facilities coordination for a large corporate office environment. Job ResponsibilitiesAdministrative FunctionProvide Facility Management Team with tactical planning for the team's goals and objectives Provide facility specific assistance to the project management team as needed or requested Manage and maintain small facility management tasks as assigned Coordinate special events in support of client or JLL Provide support for meetings and conference room reservations as needed and directed Assist with the coordination and scheduling of maintenance activities Perform shipping and receiving duties, including handling deliveries and coordinating freight movements Manage material handling operations, including use of freight elevators and pallet jacks as needed Set up and break down conference rooms and meeting spaces as required Communication and Relationship CoordinationProvide general overall facility management services including continuous monitoring of office/facility Act as an interface with client, visitors, and guests Ensure appropriate follow up with customers Provide direction/information to vendors and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption Demonstrate strong customer service skills in all interactions with building occupants and stakeholders ComplianceProperly and effectively administer and maintain all security policies Assist with budgetary requests, analysis, and reporting All other duties and tasks assigned Knowledge, Skills & AbilitiesRequired Qualifications2+ years' experience with Facility or Property Administration Superior customer service skills and orientation Ability to always maintain professionalism under stressful situations Ability to plan and manage work under time constraints Ability to multitask and work without direct supervision Proficient in MS Office, and possess strong written, verbal and people skills Strong organizational skills and collaborative style Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports Must be able to lift at least 50 pounds on a regular basis Ability to perform physical tasks including material handling, using pallet jacks, and transporting items via freight elevator Preferred QualificationsAssociate or bachelor's degree in facilities management, building, business, or another related field preferred Experience with Corrigo CMMS or similar work order management systems Physical RequirementsThis position requires the ability to perform physical tasks including: Lifting and carrying items up to 50 pounds Moving pallets and materials usin…

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