Facilities Coordinator

The Facilities Coordinator oversees the day-to-day coordination of facility operations, maintenance activities, and administrative functions essential to factory, warehouse, and office operations. This role ensures that preventive maintenance (PM) and work orders (WOs) are properly scheduled, tracked, and completed to maintain the reliability and efficiency of facility infrastructure and support systems. The Facilities Coordinator will also coordinate external vendors and contractors, manage facility service contracts and invoices, maintain spare-parts inventory, and support safety, compliance, and soft services, including janitorial, pest control, landscaping, and security services. Essential Job Duties and Responsibilities: Coordinate daily facility operations, maintenance activities, repairs, and service requests across manufacturing, warehouse, and office areas. Schedule and track preventive and corrective maintenance, work orders (WOs), and facility inspections to ensure timely completion. Coordinate internal maintenance teams, vendors, and contractors for repairs, inspections, installations, and facility improvement projects. Support workplace safety, emergency preparedness, fire safety, and compliance with applicable regulations and company policies. Assist with the administrative, operational, and logistical support of the organization’s facilities and physical security program, including access control, SOPs, and Post Orders. Identify facility hazards and maintenance concerns, coordinate corrective actions, and assist with emergency response when needed. Oversee facility services, including janitorial, landscaping, pest control, security, and waste management. Coordinate with HR, IT, and Security to ensure timely access provisioning and removal. Maintain accurate records of facility assets, maintenance activities, work orders, service contracts, warranties, and inspections. Respond to employee facility requests and collaborate with maintenance, engineering, warehouse, production, and other departments. Review vendor invoices, track expenses, assist with purchase orders, and support facilities budget management. Monitor spare-parts inventory and coordinate purchasing and replenishment of maintenance supplies and facility materials. Support periodic badge audits and access reviews. Track temporary badges, visitor credentials, and returned access cards. Prepare reports on maintenance activities, work orders, inventory, vendor performance, and facility expenses. Coordinate office moves, workspace changes, furniture installations, and facility improvement projects. Support 5S, continuous improvement, cost-control, and facility reliability initiatives. Provide occasional after-hours support for emergencies and scheduled maintenance as required. Perform other facilities and administrative duties as assigned. High school diploma or equivalent. Minimum 2 years’ experience in facilities coordination, maintenance coordination, or a related field. Basic knowledge of facility operations, preventive maintenance, work orders, and workplace safety. Experience coordinating vendors, contractors, service requests, and maintenance activities. Knowledge of inventory management, purchasing, invoice processing, and recordkeeping. Proficiency in Microsoft Office - Excel, Word, and Outlook. Strong organizational, communication, problem-solving, and time-management skills. Ability to conduct facility inspections, work in manufacturing and warehouse environments, and occasionally provide after-hours support. Preferences: Associate’s degree in facilities management, business administration, or a related field Experience in a manufacturing or industrial environment. Familiarity with CMMS, ERP, work-order, or inventory management systems. Knowledge of 5S, LEAN, and continuous improvement concepts.

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