Facilities Assistant

Facilities Department CUPE, Term, Full-time (October 2026 - March 2027) Internal applicants from CUPE Local 3799 will be given priority consideration. Reporting to the Project Delivery Manager in the Facilities Department you will provide administrative support to Facilities operations. Responsibilities Duties include but are not limited to: Distributing and receiving access devices, ensuring proper authorization is obtained and deposits processed; Providing support to various committees including taking minutes, sending out materials, and arranging meetings; Maintaining and managing relevant databases such as TS1000, Enterprise, and TMA Systems for service requests and access issuance; Coordinating and processing service requests including producing work orders, expediting and coordinating materials, monitoring operations radio, liaising with maintenance personnel; Filing, data entry, invoice tracking, liaising with internal and external contacts, preparing reports, spreadsheets, project documentation, and other administrative support duties; Monitoring, reconciling, and authorizing purchases of goods and services using a procurement card; Maintaining a computerized office calendar, scheduling appointments, booking travel arrangements; and Providing relief coverage for other administrative positions within the department as required. Qualifications The successful candidate will possess the following: A one-year certificate in office or business administration; A minimum of 3 years’ direct related work experience; The ability to skillfully deal with phone, in-person requests and emergencies from the University community, external contacts and the public is essential; Proficiency in the MS Office Suite (Word, Excel, Outlook, Access), and other database software (i.e. TS1000, TMA); A strong customer service focus; Excellent organizational and communication skills; The demonstrated ability to multitask and prioritize workload in a fast-paced environment; and Strong attention to detail, the ability to seek out information, and a high level of accountability is required. An equivalent combination of education and experience will be considered. Salary This position has been classified at a Grade 4. The annual salary range for this position is $51,287.60 to $53,398.80 and the normal starting salary will be 51, 287.60, pro-rated based on length of term. UNBC offers excellent benefit packages, and employee training and development opportunities. For more details, please see: http://www.unbc.ca/human-resources/employee-benefits Normal hours of work will be 8:30am – 4:30pm, Monday through Friday. Our Commitment to Diversity and Employment Equity The University of Northern British Columbia is fully committed to creating and maintaining an equitable, diverse, and inclusive environment that is accessible to all. We are devoted to ensuring a welcoming, safe, and inclusive campus free from harassment, bullying, and discrimination. This commitment is woven into our motto and mission. In the Dakelh language, UNBC’s motto ‘En Cha Huná translates to “they also live” and means respect for all living things. Through the respect for all living things, we are able to grow and learn better together, each bringing our own unique individual differences and contributions to inspire leaders for tomorrow by influencing the world today. Employment equity requires that we remove barriers and overcome both direct and indirect discrimination. In this way, the pool of excellent candidates increases substantially. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person. About UNBC Since its founding in 1990, the University o…

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