Export Coordinator

About Us: Established in 1912, ABC Recycling Ltd. is one of the largest locally owned and operated metal recyclers in Western Canada. We exist to preserve the world’s resources, building thriving communities by accelerating metal recycling. We take pride in being at the forefront of the industry, driving positive change and contributing to a sustainable future. For over a century, ABC Recycling has served and supported clients by recovering, processing, and diverting recyclable material from our landfills. Over the course of four generations, we have fostered enduring collaborations, building strong relationships with the communities we serve. As a testament to our commitment to excellence, ABC Recycling proudly received the esteemed title of being named one of Canada's Best Managed Companies in 2023. To stay up to date with our latest company updates, partnerships, and community initiatives, please visit our website and follow us on social media. Position Overview: ABC Recycling Ltd. is seeking a detail-oriented and organized Export Coordinator to join our team. The successful candidate will be responsible for coordinating domestic and international shipments, preparing export documentation, communicating with freight forwarders, trucking companies, overseas buyers, and internal operations teams, and ensuring shipments are completed accurately and on schedule. This position requires strong organizational skills, attention to detail, accountability, and the ability to independently manage multiple shipments and deadlines in a fast-paced environment. Key Responsibilities: Manage assigned domestic and international shipments from booking through final documentation and shipment release, ensuring accuracy and timely execution. Prepare and review sales contracts, shipping instructions, and export documentation to ensure compliance with contractual terms, customer requirements, and applicable trade regulations. Review ocean freight rates and coordinate bookings, trucking arrangements, and container loading schedules with freight forwarders, carriers, trucking companies, and internal operations teams. Monitor vessel schedules, Earliest Return Dates (ERD), documentation deadlines, and terminal cutoffs, proactively addressing schedule changes and potential disruptions. Prepare, verify, and submit shipping documents, including Bills of Lading, Verified Gross Mass (VGM), invoices, packing lists, Certificates of Origin, and other required export documentation. Coordinate shipments under applicable Incoterms, including FAS, CFR/CNF, and CIF, and manage related payment follow-ups and banking documentation, including D/P and Letters of Credit (L/C). Collaborate with overseas customers, logistics partners, and internal teams to resolve shipping discrepancies, documentation issues, and operational challenges. Support the management and resolution of quality and weight shortage claims, including documentation review, internal coordination, and settlement follow-ups. Maintain accurate shipment records, booking schedules, tracking reports, and handover documentation to ensure smooth operations and team coverage. Take ownership of assigned responsibilities, proactively communicate risks and delays, and collaborate with team members to ensure operational efficiency, service quality, and continuity. Qualifications Post-secondary education in International Trade, Logistics, Supply Chain Management, or a related field is preferred. Minimum of 2 years of experience in international shipping, export documentation, logistics, or supply chain operations. Working knowledge of ocean freight bookings, shipping documentation, Incoterms, and international trade procedures. Proficiency in Microsoft Office 365, particularly Excel and Outlook. Strong attention to detail, accuracy, and organizational skills, with the ability to manage multiple shipments and competing deadlines. Self-motivated and proactive, with a strong sense of ownership, accountability, …

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