Executive Director, Budget, Purchasing, & Financial Planning

Position Summary Performs duties necessary to direct and coordinate the District's budget development, financial planning, budget monitoring and reporting, and purchasing functions. Maintains and develops processes and systems necessary to support the District's annual budget, long-range financial planning, financial projections, and reporting of actual revenues and expenditures and variances from budget. Provides financial and statistical information in support of institutional planning and decision-making and works with College leadership, campus business offices, and department managers in developing, monitoring, and administering approved budgets. Provides leadership and oversight of the District's purchasing function. As directed by the Vice Chancellor for Finance, assists with preparation of financial statements, regulatory filings, and other financial reporting. Such responsibilities are supportive in nature and do not include primary responsibility for the College's financial reporting, tax compliance, implementation of new or revised GASB pronouncements, or supervision of the College's general accounting or grant accounting functions. Assists in the preparation of draft financial statement footnotes in coordination with the Vice Chancellor for Finance. Assists with preparation of annual financial statements and Management's Discussion and Analysis (MD&A) as directed by the Vice Chancellor for Finance, particularly with respect to budgetary information, financial projections, and related analysis. The organizational structure may be modified to place Business Services Managers and related business operations under this position if determined to be in the best interests of the College. Primary Duties Performed Directs and develops processes, procedures, and reporting standards for the District's purchasing function. Formulates procedures for the compilation and analysis of various budget proposals. Develops estimates of budgetary resources and anticipated operating levels. Maintains appropriate contact with taxing authorities regarding changes in assessed valuation and other information affecting District revenues. Provides required financial and statistical information for the planning process and maintains historical information to provide a basis for analysis, projections, and evaluation. Coordinates the budget development process with the College's planning process under the direction of the Vice Chancellor for Finance. Provides cost/benefit analyses of budget alternatives and other financial analyses as requested. Reviews budget proposals for compliance with established guidelines and budget policy. Develops consolidated budgets for presentation to appropriate review and approval authorities, including the Leadership Team and Board of Trustees. Monitors budgets and prepares reports regarding actual revenues and expenditures compared with budget, including variance analysis. Generates budget, fund balance, financial projection, and related management reports for the Board of Trustees, College leadership, business managers, department managers, and other appropriate parties. Reviews proposed modifications to budgets and presents them for approval in accordance with College policy and procedures. Works with campus business offices and department managers in developing budgets and providing information regarding approved budgets and related expenditures. Assists users in the analysis and interpretation of reports regarding budgets, revenues, expenditures, fund balances, and financial projections. As directed by the Vice Chancellor for Finance, assists in preparation of financial statements, financial reports, and regulatory filings, particularly with respect to budgetary information and related financial analysis. In coordination with the Vice Chancellor for Finance, prepares draft financial statement footnotes and supporting information as assigned. Qualifications/Experience Bachelor’s Degree At least five (5) years o…

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