Executive Coordinator, Office of the Presiden

Job Title: Executive Coordinator, Office of the President & CEO Organization: Canadian Institute for Safety, Wellness & Performance (CISWP) Employment Type: Full-time Reports To: President & CEO Salary Range: $72,000 to $84,000 per annum Vacancy Type: Existing Vacancy Requisition Number: 26-1007 About CISWP The Canadian Institute for Safety, Wellness, and Performance (CISWP) is a leading applied research institute dedicated to advancing innovation in workplace safety, wellness, and performance in Canada by integrating applied research, workforce development, advanced technology, and evidence-informed practices in collaboration with partners to deliver measurable, real-world impact. Position Summary The Executive Coordinator, Office of the President & CEO, is a highly trusted organizational partner responsible for ensuring the President & CEO’s office—and the broader organization—operates with exceptional organization, professionalism, responsiveness, and attention to detail. This is a high-trust role that extends well beyond calendar and administrative support. The Executive Coordinator serves as a key point of coordination across the organization, connecting the Office of the President & CEO with the Board of Directors, leadership, employees, external partners, vendors, and other stakeholders. The successful candidate will be exceptionally organized, discreet, calm under pressure, and highly attuned to the needs of others. They will be comfortable working with confidential and sensitive information, exercising sound judgment, establishing appropriate boundaries, and representing the President & CEO and CISWP with professionalism and credibility. The Executive Coordinator is expected to anticipate needs rather than simply respond to requests. They will proactively identify upcoming requirements, ensure leaders are prepared for important meetings and commitments, follow through on outstanding actions, and ensure that details do not fall through the cracks. The role provides broad organizational coordination across executive support, Board and governance activities, travel and logistics, meeting and event coordination, purchasing and procurement, records and information management, and administrative support to Finance, People & Culture, and other areas of the organization as required. As CISWP continues to grow, this individual will play an important role in creating structure, consistency, and administrative discipline across the organization. They will be someone colleagues trust, respect, and rely upon to get things done. This role is ideal for an accomplished executive support professional with strong project management capability who wants to work at the centre of a mission-driven organization and have a direct hand in its growth and impact. Work Location and Schedule Work must be conducted within Ontario Regular schedule: Monday to Friday, 37.5 hours per week (some flexibility required to support the President and CEO’s schedule, Board meetings, and occasional organizational events outside regular hours) On-site at CISWP office located in Cambridge, ON Occasional travel within Ontario to support meetings and events with the President & CEO. Key Responsibilities Executive Support to the President and CEO Serve as the primary point of support for the President & CEO, managing the executive calendar, priorities, and commitments with a strategic view of what matters most. Manage complex, high-volume scheduling across internal, Board, partner, funder, and government stakeholders; resolve conflicts and protect time for strategic priorities. Demonstrate exceptional professionalism, discretion, and composure when dealing with senior leaders, Board members, employees, external partners, and sensitive situations. Demonstrate high emotional intelligence and the ability to read situations, adapt communication style, and respond appropriately to different personalities and circumstances. Maintain a calm, soluti…

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