Executive Assistant & Project Manager

We Are Teva We’re Teva, a leading innovative biopharmaceutical company, enabled by a world-class generics business. Whether it’s innovating in the fields of neuroscience and immunology or delivering high-quality medicine worldwide, we’re dedicated to addressing patients’ needs now and in the future. Here, you will be part of a high-performing, inclusive culture that values fresh thinking and collaboration. You'll have the room to grow, the flexibility to balance life with work, and the opportunity to better health worldwide, together. Our Team, Your Impact Job Summary: The Executive Assistant & Project Manager provides high-level administrative, operational, and project coordination support to site leadership. This role serves as a central point of coordination across the site, ensuring efficient execution of leadership priorities, operational initiatives, site communications, contractor and vendor activities, onboarding processes, and employee engagement programs. The position partners closely with leaders across Operations, Manufacturing, Engineering, Facilities, EHS, Quality, and other functions to drive execution of site goals, coordinate cross-functional projects, and maintain efficient site operations. Essential Duties & Responsibilities: Executive & Administrative Support Provide direct administrative support to site leadership and functional leaders. Coordinate calendars, meetings, agendas, meeting minutes, and action item tracking. Prepare presentations, reports, dashboards, and communications for leadership meetings. Support travel arrangements, conference registrations, and expense reporting. Manage office supply ordering and general administrative requests. Coordinate recognition activities, site events, and leadership communications. Project Management & Site Initiatives Coordinate site projects from initiation through completion. Develop and maintain project schedules, timelines, action item trackers, and status reports. Facilitate project meetings and cross-functional follow-up activities. Track project risks, dependencies, and escalation items. Assist project owners with documentation, communications, and stakeholder management. Support capital projects, facilities initiatives, operational improvements, and site-wide programs. Prepare project updates and metrics for leadership review. Site Operations Coordination Serve as a key point of contact for site operational support activities. Support site readiness activities for inspections, audits, leadership visits, and special events. Facilitate communication and coordination between departments regarding facilities projects and support services activities. Assist with implementation of process improvements and operational excellence initiatives. Coordinate with end users, Procurement, suppliers, and stockroom providers to support efficient ordering and replenishment processes for laboratory and operational materials. Contractor & Vendor Management Coordinate onboarding of contractors, consultants, and temporary personnel. Coordinate vendor visits and site logistics. Assist with purchase requisitions, quotes, invoices, and vendor communications. Business Systems Support Perform administrative support and data management activities within electronic data management systems. Support work order administration, data entry, reporting, and metric generation. Assist with maintaining accurate operational records and documentation. Prepare dashboards and reports supporting operational performance reviews. Identify data discrepancies and support continuous improvement efforts. Employee Engagement & Culture Organize team-building events, community/volunteering activities, and site engagement programs. Support onboarding activities for new employees. Partner with leadership to promote a positive and engaged workplace culture. Your Skills and Experience Any equivalent combination of education, training and/or experience that fulfills the requirements of …

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