Executive Assistant, GAM

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute. To learn more about CIBC, please visit CIBC.com What you'll be doing CIBC Global Asset Management (CGAM) is one of Canada's largest asset management firms with approximately $398 billion in assets under management and possess over forty-five years of experience designing and implementing client solutions. We are leaders in providing a broad range of high-quality global investment management solutions to retail and institutional clients. As an Executive Assistant, Global Asset Management, you'll provide proactive, high-quality administrative support to the Executive Vice President, Global Asset Management, and help enable the smooth day-to-day operations. You'll use sound judgment, discretion, and strong organizational skills to manage competing priorities, coordinate complex schedules, and support meetings, events, travel, and communications. You'll also prepare correspondence, presentations, and briefing materials, while anticipating needs and helping resolve issues before they affect business operations. Working closely with other support partners, you'll contribute to a collaborative team environment and help ensure a consistent, efficient experience for leaders, partners, and clients. At CIBC we enable the work environment most optimal for you to thrive in your role. To successfully perform the work, you'll be on-site full-time. The expected annualized base salary range for this role is $63,000 to $82,100. The base salary is determined by a variety of factors, including the candidate’s skills, experience, and job-related knowledge, as well as geographic location and specific business needs. Our compensation philosophy supports ongoing growth and development, enabling progression within the salary range as team members advance in their roles. In addition to base pay, compensation for this role includes participation in an annual discretionary incentive or bonus program. We are committed to providing fair, equitable, and competitive compensation opportunities for all employees and we encourage open conversations about compensation throughout the recruitment process. How you'll succeed Executive support - Manage a complex calendar, shared mailboxes, meeting requests, and shifting priorities for the Executive Vice President. Anticipate scheduling conflicts, identify urgent matters, and help ensure the leader is prepared for meetings and commitments. Priority and action tracking Following up on decisions, deliverables, and deadlines for the EVP. Executive briefing - Daily or weekly briefing packs and meeting pre-reads, beyond general "briefing materials." Gatekeeping - Prioritizing access to the EVP and handling confidential or urgent requests. Meeting and event coordination - Organize management committee meetings, steering committee meetings, team sessions, off-sites, and client events. Prepare agendas and materials, support quorum and logistics, record minutes when required, and distribute documentation in a timely and organized manner. Travel and logistics management - Coordinate local, national, and international travel arrangements, including itineraries, accommodations, and related logistics. Monitor plans closely to ensure accuracy, efficiency, and alignment with applicable policies and guidelines. Administrative operations - Process expense reports, maintain organized electronic and physical filing systems, support invoice coding and general office administration, and help coordinate onboarding and offboarding activities. Maintain department information such as organizational charts, contact lists, and vacation tracking. Communi…

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