Executive Assistant

Job Information Job Requisition ID: 88302 Ministry: Transportation and Economic Corridors Location: Edmonton Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Permanent/Temporary/Wage: Permanent Scope: Open Competition Closing Date: November 2, 2026 Classification: Executive Support 2 Salary: $2,347.26 to $3,142.57 bi-weekly ($61,263 - $82,021/year) The Ministry of Transportation and Economic Corridors provides a safe and efficient transportation system to support Alberta’s economic, social and environmental vitality. The department promotes a vital and diverse economy by: managing transportation safety supporting municipalities with public transportation and water/wastewater facilities expanding and enhancing a well-integrated transportation system and enabling market access preserving and developing the provincial highway network and water management infrastructure Role Responsibilities We are seeking a highly organized and proactive Executive Assistant to support the Chief Operating Officer (COO) and Planning, Grants and Engineering Services division. In this role, you will lead and coordinate a wide range of administrative functions critical to the effective operation of the division, including managing executive correspondence, overseeing Action Requests, coordinating schedules and meetings, and ensuring seamless communication across senior leadership offices. Reporting to the Director, Executive Operations, you will: Manage the COO’s calendar, coordinating complex schedules, prioritizing meeting requests, and arranging appointments with internal and external stakeholders. Coordinate preparation of meeting materials, agendas, briefing packages, and background research to support executive decision-making. Draft, edit, and proofread correspondence, briefing notes, and other documents on behalf of the Executive Office. Coordinate travel arrangements, approvals, and logistics, including itineraries, accommodations, transportation and related documentation. Monitor, track, and coordinate action requests, ensuring deadlines are met and issues are escalated appropriately. Provide expert administrative support and act as a key liaison between the COO Office and other executive offices across government, as well as external stakeholders and senior leadership teams. Process and monitor expenditures, invoices, expense claims, procurement transactions, and contract-related documentation in accordance with financial policies and procedures. Maintain records management systems, support continuous improvement initiatives, manage ATI requests and contribute to special projects that enhance office operations and efficiency. The job description is provided for further details on this position. APS Competencies Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. Agility – You can adapt quickly to changing landscape and priorities, foster agility in others, and create processes and opportunities that encourage proactive and flexible practices. Drive for Results – You are able to hold true to principles and confront problems directly, taking steps to rectify problem situations. Develop Self and Others – You have a commitment to lifelong learning and the desire to invest in the development of the long-term capability of yourself and others. Build Collaborative Environments – You can promote sharing of expertise among wide-ranging teams to achieve ministry outcomes. Develop Networks – You have the ability to proactively build networks, connect with, and build trust in relationships with stakeholders and colleagues. Systems Thinking – You are able to see both the big picture and the details. You are able to evaluate broad reaching impacts and use the knowledge to inform …

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