Executive Administrative & Personal Assistant

Job Summary ARCO Homes is seeking a highly organized, dependable, and detail-oriented Executive Administrative & Personal Assistant to provide comprehensive administrative, business, and personal support to the CEO. The ideal candidate is resourceful, efficient, proactive, and capable of managing multiple responsibilities in a fast-paced construction and real estate environment. This is a hands-on position focused on organization, coordination, accurate execution, and consistent follow-through. The successful candidate will help ensure that daily operations, executive priorities, communications, schedules, and personal logistics are handled efficiently, professionally, and on time. Job Duties Manage executive communications, correspondence, and followups, serving as a professional liaison with internal and external stakeholders. Coordinate executive and personal calendars, meetings, travel, appointments, and projectrelated scheduling. Support project administration, including documentation, contracts, permits, procurement, schedules, inspections, and followup on outstanding items. Research products and services, requests quotes, prepares approved orders, and tracks deliveries. Coordinate business and personal financial administration, including expense tracking, reconciliations, payment coordination, and project cost reporting. Maintain accurate, organized, and confidential executive, personal, and project records using company systems. Monitor priorities, deadlines, action items, and project progress; proactively escalate issues requiring executive attention. Manage personal logistics, errands, appointments, familyrelated coordination, and special requests with discretion and flexibility. Accompanies and assists the CEO at networking events, business meetings, and other professional engagements, as requested. All other duties, as assigned or needing to be accomplished. Required Education, Training, Knowledge and Experience 5+ years of previous administrative experience directly supporting a senior executive, company president, or business owner is required. Bachelor’s degree in Business Administration or a related field preferred. Written and spoken fluency in English and Spanish is preferred. Experience managing calendars, documents, confidential information, and expense records. Proficiency in Microsoft Office, Google Workspace, and Mac OS including spreadsheets, and ability to learn company systems. Familiarity with AIpowered tools, including ChatGPT, and the ability to apply them to everyday business operations. Ability to identify opportunities for automation, process improvement, and workflow optimization. Strong analytical and problemsolving skills, with the ability to learn and implement new software independently. Valid driver’s license, reliable transportation, and availability for local travel required. Experience supporting an executive leader. Core Skills, Competencies, and Characteristics Efficiency to work in a very fastpaced environment. Exceptional written and verbal communication and interpersonal skills to establish, as well as maintain positive work relationships with coworkers, clients, and vendors. Exceptional problemsolving and organizational skills. High level of accuracy, time management and attention to detail. A high level of confidentiality and discretion integrity. Accurate mathematical calculation computations. Exercises appropriate judgment and discretion. Flexibility to change work direction as required to meet the Director’s requests. Confidence in giving directions to staff and service personnel, when required. A professional appearance and exhibit a positive image to the public. Required to work independently, selfdirected manner and perform equally effective as part of a team. Works efficiently in a fastpaced environment with a high degree of multitasking and prioritizing multiple projects/tasks to meet expected deadlines. Manages multiple projects simultaneously and demon…

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