Executive Administrative Assistant - Office & Administrative Specialist Senior
ConfidentialJob Details Working Title: Executive Administrative Assistant Job Class: Office and Administrative Specialist, Senior Agency: Human Services Dept Job ID : 97353 Location : St. Paul Telework Eligible : Yes Full/Part Time : Full-Time Regular/Temporary : Unlimited Who May Apply : Open to all qualified job seekers Date Posted : 09/30/2026 Closing Date : 10/06/2026 Hiring Agency/Seniority Unit : Human Services Dept / DHS Central Office AFSCME Division/Unit : DHS-Central Office / FOD Division Operations Work Shift/Work Hours : Day Shift, 8:00am - 4:30pm Days of Work : Monday - Friday Travel Required : No Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually Classified Status : Classified Bargaining Unit/Union : 206 - Clerical/AFSCME Work Area : B FLSA Status : Nonexempt Designated in Connect 700 Program for Applicants with Disabilities: Yes The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify. The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. Job Summary ***This position is eligible for telework for applicants who reside in Minnesota or in a bordering state, with supervisory approval and satisfactory performance. If you live in a state bordering Minnesota, you must live within 50 miles or less from the primary work location to be eligible for telework.*** As an Executive Administrative Assistant, the incumbent willl support the Financial Operations Division’s (FOD) operational needs to ensure efficiency and coordination. Under limited supervision, this position will provide accurate, high level, confidential administrative and management support to the Financial Operations Division Director, Financial Operations Deputy Division Director, Accounting Operations Manager, Budget Operations Manager, and Program Operations Manager and as needed support to other division staff. The position will assist in coordinating assignments and projects, develop and maintain a calendar and work plan of the division’s major activities, advance employee engagement efforts, facilitate division procurement processes, support in person and virtual events and meetings, and own content and regular communications. Responsibilities include but may not be limited to: Provide general operational support to the division to ensure operational efficiency, coordination, inclusion, and engagement. Provide professional executive support and manage the daily operations, communications, transactions, and schedule of the Financial Operations Division Director and other division leadership. Assist division managers and supervisors with Human Resource functions including position management, candidate interview and hiring processes, and new employee setup as requested. Qualifications Minimum Qualifications **To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.** Customer service skills sufficient to support and coordinate large, diverse groups of customers, multi-task, organize, prioritize work, and adapt quickly to changing needs, priorities, requirements, and deadlines. Communication skills sufficient to provide complex information effectively and in plain language. Typing/keyboarding skills sufficient to create word documents, spreadsheets, tables, charts, graphs, and presentations. Database, Documents, and Records Management skills sufficient to maintain and update electronic calendar management and elec…