Executive Administrative Assistant

About Voltava: At Voltava, people power everything we do. We are a premier global manufacturing and assembly partner formed through the combination of Detroit Manufacturing Systems, Android Industries, and Avancez with approximately 5,400 Team Members across 21 facilities worldwide. Our vibrant, collaborative, and people-focused culture is the foundation for everything we deliver, from complex module assembly and sequencing to contract manufacturing, supply chain, automation, and tooling and equipment design for OEM customers across the automotive, industrial, e-mobility, heavy truck, defense, and technology sectors. Kinetyc, our scalable contract manufacturing arm based in Wixom, Michigan, expands our capabilities and capacity to support customers across a range of industries. Together, we are Building A Better Everything. About the Role: The Executive Administrative Assistant provides high-level administrative and organizational support to executive leadership, helping ensure their time, priorities, and daily operations are managed effectively. This role requires exceptional organization, sound judgment, strong communication skills, and the ability to manage competing priorities in a fast-paced corporate environment. The ideal candidate is proactive, detail-oriented, and comfortable working with confidential information while building strong relationships with executive leadership, internal teams, and external stakeholders. What You Will Do: Provide comprehensive administrative support to the CFO, and other members of the leadership team as needed. Manage complex calendars, coordinate appointments, schedule meetings, and proactively resolve scheduling conflicts to maximize executive effectiveness. Serve as a key point of contact between executives and internal and external stakeholders, ensuring timely, professional communication and follow-up. Coordinate executive meetings by preparing agendas, organizing materials, documenting action items, and tracking follow-up activities. Monitor and prioritize incoming communications, including emails, phone calls, and correspondence, ensuring important matters receive appropriate attention. Draft, review, and proofread executive communications, reports, presentations, and other business documents for accuracy, clarity, and professionalism. Arrange domestic and international business travel, including flights, accommodations, ground transportation, itineraries, and related logistics. Prepare and reconcile travel and business expense reports, ensuring accuracy and timely submission. Maintain organized electronic and physical records, files, and documents while ensuring information is accessible and appropriately protected. Support the preparation of executive presentations, reports, meeting materials, and other business documents as needed. Coordinate logistics for onsite and offsite meetings, conferences, leadership events, and other corporate activities, including catering and audiovisual requirements. Handle sensitive business, financial, personnel, and executive information with the highest level of confidentiality, integrity, and discretion. Support general office operations by monitoring office supplies and equipment and coordinating with administrative colleagues to maintain an efficient work environment. Partner with other administrative staff and office personnel to support departmental priorities, special projects, and day-to-day business needs. Identify opportunities to improve administrative processes, organization, and executive support practices. What You Need To Be Successful: Five or more years of relevant administrative or executive support experience, preferably supporting senior-level executives. Demonstrated ability to manage executive calendars, coordinate complex schedules, and organize multiple priorities in a fast-paced environment. Exceptional organizational skills and attention to detail, with a strong commitment to accuracy and follow-through. Excellent writte…

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