EVMS Subcontracts Admin

Job Title: EVMS Subcontracts Administrator Job Description The EVMS Subcontracts Administrator serves as a key liaison between finance, the subcontracts team, and program stakeholders to develop, coordinate, and support proposals submitted to clients. This role builds and leads EVMS subcontracting processes from the ground up, ensuring compliant, efficient, and strategically aligned subcontract administration across special projects. Responsibilities Act as the primary liaison between finance, subcontracts, and program teams to gather, validate, and consolidate information needed for client proposals. Lead the end-to-end subcontract administration process from initial creation through operational implementation and ongoing management. Develop, refine, and implement subcontracting procedures and workflows where formal systems and processes are not yet established. Prepare, review, and administer subcontract documents and related agreements in alignment with organizational standards and regulatory requirements. Apply Earned Value Management (EVM) principles to support program planning, tracking, and performance reporting as it relates to subcontract activities. Ensure subcontract practices comply with DFAR and FAR regulations, including documentation, reporting, and audit readiness. Support negotiation of subcontract terms, conditions, pricing, and schedules in collaboration with finance, buyers, and contracts management. Coordinate closely with program management to align subcontract deliverables with project milestones, budgets, and performance goals. Collaborate with finance to ensure accurate cost tracking, funding status, and financial controls for all subcontracted work. Work with buyers and contracts management to streamline procurement activities associated with subcontracts and related services. Identify process gaps and opportunities for improvement in subcontract administration and propose practical, scalable solutions. Maintain accurate and organized records of subcontract agreements, modifications, and performance metrics. Contribute to special projects by providing subject matter expertise in subcontract management and compliance. Communicate clearly with internal stakeholders to provide updates on subcontract status, risks, and issues, and support timely resolution. Essential Skills Hands-on experience managing the full lifecycle of subcontract administration from creation through operational implementation. Practical experience with Earned Value Management (EVM) and its application to subcontract and program performance. Strong subcontracts management experience, including drafting, reviewing, and administering subcontract agreements. Solid working knowledge of DFAR and FAR regulations and their application in a defense or government contracting environment. Demonstrated ability to lead and build subcontract processes from the ground up in environments without fully established systems. Experience collaborating closely with finance, contracts management, buyers, and program teams to support proposals and ongoing execution. Proficiency in negotiation related to subcontract terms, pricing, and schedules. Understanding of procurement and program management concepts as they relate to subcontracting. Additional Skills & Qualifications Experience in operation or defense-related projects is beneficial. Ability to thrive in a dynamic environment supporting special projects. Strong analytical and organizational skills with attention to detail in documentation and compliance. Effective communication skills to work across finance, contracts, buyers, and subcontracts teams. Proactive mindset with the ability to identify and implement process improvements in subcontract administration. Work Environment This position is fully on-site in an office setting within an operations and defense-focused environment. The local team includes finance professionals, contracts management staff, buyers, and a dedicated subcontracts group, to…

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