Events Planner

How to Apply To be considered, please submit a resume and a cover letter as a single document. In your cover letter, briefly describe your interest in the role and how your experience aligns with the position. Who We Are The Stephen M. Ross School of Business at the University of Michigan is a globally recognized leader in business education, committed to building a better world through business. Through powerful ideas, purpose-driven leaders, and meaningful impact, Ross empowers individuals and organizations to make a positive difference. Our community is guided by core values that emphasize innovation, continuous learning, and excellence. Together, we strive to develop leaders who drive change and create lasting impact across industries and communities. Learn more about Ross here. Job Summary The Ross School of Business Office of Undergraduate Programs is one of the nation's leading undergraduate business programs, providing students with an exposure to business disciplines within a broad liberal arts education. The Office of Undergraduate Programs also provides community outreach programs to high school students, community college students, and current University of Michigan students. You will be responsible for all event planning logistics for the undergraduate admissions recruitment team. Events include both on- and off-campus, can range in size from 30 to 500 guests, and can include one hour admission information sessions to full weekend event support for recruitment fly-in programs. You will provide exceptional customer service to faculty, staff, students, and visitors of Ross. The Events Planner will report to the Director of Undergraduate Admissions. This hybrid position is based in Ann Arbor, MI, with an expectation of three days per week on-site. The role may require occasional domestic travel, on-call responsibilities, and work outside standard business hours, including early mornings, evenings, or weekends)). This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of hire and maintain that authorization throughout employment. For additional details about the position, please review the full job description. If you have questions, contact RossHRRecruiting@umich.edu. Responsibilities* Events Management 60% Plan and coordinate operational and logistical aspects of undergraduate admissions events, including project plans, timelines, event schedules, participant itineraries, and staffing. Coordinate on site event execution, including check-in, staff assignments, and resolution of logistical issues to support a positive participant experience. Secure event venues, manage space reservations, and coordinate vendor services and contracts in partnership with university procurement offices. Be the primary staff contact for Ross Operations, Ross Catering, and all external event companies/vendors. Coordinate event supplies, promotional items, and participant materials, maintain vendor relationships, and identify options that meet program needs. Arrange travel logistics and the preparation and shipment of event materials for admissions staff attending off-campus events. Manage event invitations, registrations, guest lists, reminders, follow- up communications, and evaluations using designated systems. Maintain participant records and compile attendance and evaluation data to support recruitment team analysis. Track event expenditures and maintain the admissions events and travel calendar, including important dates, marketing deadlines, and planning for recurring events. Admissions Materials 30% Coordinate the printing, assembly, and distribution of admission letters, packets, and informational materials for prospective students, schools, community organizations, campus partners, and other audiences. Manage admissions materials inventory, including ordering, shipping, receiving, and replenishment. Administrative Support 10% Maintain an organized and welco…

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