Events and Business Services Manager

Job Profile: Outreach Manager 2 Job Family: Outreach Programs Time Type: Full time Apply before 11:59 PM Arizona time the day before the posted End Date. Minimum Qualifications: Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved. Job Profile Summary: Manages routine operations and outreach initiatives to promote a stable and productive relationships between the university and local community. Job Description: Position Salary Range: $48,000 - $55,000 per year; DOE The Pat Tillman Veterans Center seeks a highly organized, collaborative and service-oriented Events and Business Services Manager to lead the planning, coordination and execution of signature events and ongoing engagement programs for the center. Reporting to the Director of Development and Strategic Partnerships, this position will manage a varied portfolio of events that advance PTVC's mission, strengthen community engagement and support military-affiliated student success. This is a five-day per week, in-person position based primarily at the Pat Tillman Veterans Center's stadium location. The position may also work at other ASU campuses, venues or community locations as necessary based on event schedules, logistics and program needs. The Events and Business Services Manager will oversee major PTVC signature events, employer engagement events, physical fitness and social activities connected to the FitVet initiative, and a major speaker series hosted by the Pat Tillman Veterans Center. This role will work across PTVC teams to ensure events are strategically aligned, well communicated, inclusive of key stakeholders and executed with excellence. In addition to event leadership, this position will support the center's business operation’s needs, including purchasing, ordering supplies, coordinating event-related materials, tracking expenses, working with vendors and supporting administrative processes in accordance with university policies and procedures. Essential Duties: Plan, coordinate, and execute PTVC signature events, employer engagement events, FitVet-related physical fitness and social activities, speaker series events and other programs as assigned. Develop and maintain an annual event calendar in collaboration with the Director of Development and Strategic Partnerships and PTVC leadership. Serve as the primary project manager for assigned events, including timelines, planning meetings, logistics, staffing plans, run-of-show documents, vendor coordination, and post-event follow-up. Coordinate across PTVC teams to ensure programmatic goals, student engagement priorities, employer and partner needs, communications, development opportunities, and operational requirements are incorporated into event planning. Work with internal and external partners, including employers, community organizations, speakers, donors, alumni, student groups, campus partners, and university departments. Coordinate event logistics including space reservations, catering, A/V and technology needs, registration, signage, parking, transportation, accessibility needs, staffing, volunteer support, set-up and tear-down. Support pre-event and post-event communications in coordination with appropriate PTVC and ASU communications partners. Manage event budgets, track expenses, process purchasing requests and ensure expenditures are aligned with university policies and approved funding. Coordinate ordering of supplies, materials, promotional items, event equipment, and other business needs for PTVC programs and events. Learn and apply ASU business processes related to procurement, vendor payments, reimbursements, purchasing cards, supply orders, and related administrative functions. Review vendor agreements, invoices, receipts and final billings for accuracy and routing…

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