Events Administrator Associate

Salary $3,710.00 - $4,823.00 Monthly Location On Campus Job Type Civil Service Job Number 2600472 Department SIU Foundation Carbondale-SIUC Opening Date 11/09/2026 Closing Date 11/23/2026 11:59 PM Central FLSA: Exempt Security/Safety Sensitive: NA FTE 1.0 Description Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. Employees perform duties involved in all phases of planning, implementing, and are responsible for public and private events management and guest relations. Responsible for coordinating the logistics of the upcoming events; including supervision and staff development, policy interpretation, preparation of the budget, executes internal and external contracts and obligations. Working under administrative supervision from a designated senior administrator. Examples of Duties Provide essential assistance with coordination and operational leadership for events that directly support major fundraising and donor engagement initiatives, collaborating with the Director of the Tedrick Welcome Center, Development Officers, Foundation staff, volunteers, and campus partners. • Support the end-to-end execution of events, managing key logistics such as registration processes, database coordination, vendor communication, and on-site event operations to ensure successful outcomes. • Assist with Development and production of high-quality event materials, including programs, scripts, name badges, signage, and presentation assets that reflect the professionalism and strategic importance of SIU Foundation initiatives with an understanding of related event software • Assist with Coordination and support a diverse portfolio of high-visibility events, including but not limited to: o Saluki Takeover Tour events in key markets o Donor stewardship and recognition events o Fundraising events on campus and at external venues o Signature events hosted at the Tedrick Welcome Center • Provide oversight into event logistics and facility readiness when needed, including setup and breakdown, ensuring all spaces meet the highest standards for presentation, functionality, and guest experience. • Serve as a front-line ambassador for the SIU Foundation and the Tedrick Welcome Center by engaging guests, donors, alumni, and partners with professionalism, hospitality, and knowledge of Foundation priorities. • Support ongoing facility operations of the Tedrick Welcome Center, including coordination of audiovisual systems, lighting, catering, and adherence to all University and Foundation protocols. • Support and coordination of TWC building services such as security, operation, incident reporting, building training, emergency response training, ordering supplies for events, key control, and inventory management. • Demonstrate adaptability and responsiveness by supporting events that occur during evenings, weekends, and early mornings, as required by the Foundation’s event schedule and stakeholder needs. • Exercise sound judgment, professionalism, and discretion in all interactions, maintain confidentiality while representing the SIU Foundation, Board Members, Leadership Team and Southern Illinois University with integrity and credibility. • Participate in limited travel to support off-site events and Foundation engagement activities. Other Duties as assigned. Qualifications 1. Bachelor’s degree in hospitality, marketing, communications, public relations, business administration, student affairs, or a closely related field. 2. One year of work experience in event planning, event management, and event reporting. Supplemental Information Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Tips for Completing a Civil Service Application: 1. To be eligible for the role, ensure that yo…

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