Event & Travel Logistics Coordinator

Millennium Luxury Coaches Millennium Luxury Coaches is seeking a highly organized, detail-oriented Event & Travel Logistics Coordinator to manage the planning, scheduling, and coordination of company events, motorcoach rallies, trade shows, and customer experiences throughout the year. This position is primarily office-based, with occasional travel to support events on-site. The ideal candidate is someone who enjoys managing details, coordinating moving parts, and ensuring everything runs smoothly from start to finish. Key Responsibilities Event Logistics & Coordination Coordinate the logistics for company rallies, trade shows, customer appreciation events, and off-site functions Research, schedule, and manage event venues, catering, live music, entertainment, and other vendors Coordinate event schedules, timelines, contracts, and vendor communications Manage guest lists, registrations, RSVPs, and event-related communications Coordinate event setup requirements, equipment, supplies, and transportation Maintain an organized calendar of upcoming events, deadlines, and commitments Assist with event budgets, expense tracking, and vendor payments Travel & Accommodations Research, book, and manage hotel reservations for employees and event participants Coordinate RV resort reservations, motorcoach parking, and campsite accommodations Arrange rental cars, flights, and ground transportation Develop detailed travel itineraries and schedules for team members Confirm reservations, communicate travel details, and manage changes as needed Coordinate with resorts, hotels, and venues to ensure all logistical requirements are met Administrative & Operational Support Maintain accurate records of reservations, vendor contacts, contracts, and event expenses Communicate with internal departments to coordinate staffing, schedules, and event needs Track important deadlines and follow up to ensure arrangements are completed on time Troubleshoot scheduling conflicts, last-minute changes, and logistical challenges Travel to select events to assist with coordination and execution Qualifications Previous experience in event coordination, travel logistics, hospitality, administrative operations, or a related field Exceptional organizational skills and attention to detail Strong ability to multitask, prioritize, and manage multiple projects simultaneously Excellent communication, time management, and problem-solving skills Experience coordinating travel arrangements, hotel reservations, and vendors Proficiency in Microsoft Office, spreadsheets, email, and scheduling tools Ability to work independently while collaborating with multiple departments Must have flexible schedule to travel including weekends as needed About Millennium For 25 years, Millennium Luxury Coaches has been dedicated to craftsmanship, innovation, and exceptional customer service. As a family-owned company, we believe in building lasting relationships with our customers and creating memorable experiences both at our facility and on the road. We're looking for a dependable, proactive individual who takes ownership of the details and enjoys keeping people, schedules, and events organized. Location: Sanford, Florida Schedule: Full-Time, Primarily Office-Based Travel: Occasional Travel Required Interested in being part of the Millennium team? Apply today! Pay: $25.00 - $30.00 per hour Expected hours: No less than 40.0 per week Benefits: 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Experience: Event & Travel Coordination: 1 year (Required) Willingness to travel: 25% (Required) Work Location: In person

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