Event Staff & Logistics Coordinator (Independent Contractor Part-Time / Seasonal)

About NOTA Fitness & Wellness: NOTA Fitness & Wellness partners with organizations to create meaningful, human-centered wellness experiences that support physical, mental, social, and spiritual health. We work with corporate teams, first responders, and community groups to deliver wellness programs that feel accessible, engaging, and genuinely supportive. At NOTA, we’re more than a wellness vendor, we’re a trusted partner dedicated to making well-being feel inspiring, inclusive, and impactful. Overview: The Event Staff member facilitates the physical execution of our health and wellness activities. This role is highly hands-on and requires managing inventory pickup from our warehouse, transporting supplies to event venues, setting up activity stations, and ensuring a welcoming environment for all participants. This role includes venue preparation, active support during the event, and post-event breakdown. The Event Staff Coordinator collaborates with the Event Program Coordinator and works under the direction of the Fitness Director to ensure a smooth, safe, and positive experience for all attendees. Most events take place Monday through Friday, with daytime shifts lasting 4–8 hours. Our event staff members are at the heart of what makes our services special. They travel to events, set up and guide activities, and ensure clients and guests have an unforgettable experience. Key Responsibilities: Prepare and pack required event equipment, supplies, marketing materials and wellness gear from the main warehouse for transport with precision and care. prior to scheduled activities. Safely transport all materials to and from event venues using a personal vehicle. Assemble and prepare participant welcome bags, informational packets, or wellness kits. Set up specialized interactive stations (e.g., check-in tables, hydration stations, fitness mat layouts, or screening areas). Return unused inventory and equipment to the warehouse post-event, ensuring everything is organized and accounted for. Monitor stations during the event to replenish supplies (water, hand sanitizer, brochures) and assist activity facilitators. Break down stations, pack up supplies, and clean the venue space after the event concludes. Provide friendly, energetic, and caring customer interactions. Greet health and wellness participants, manage check-in rosters, and distribute prepared bags. Events may include wellness fairs, corporate programs, table events, field days, and mobile gym activations. Qualifications: Transportation Requirement: Must possess a valid driver’s license, a clean driving record, and consistent access to a reliable, personal vehicle with sufficient cargo space (e.g., large sedan, SUV, or hatchback) to transport event supplies. Physical Stamina & Lifting: Ability to frequently lift, carry, push, and pull boxes or equipment weighing up to 40 lbs., and stand/walk for the duration of the event shift. Skills & Attributes: Strong organizational skills, attention to detail (especially when assembling bags and checking inventory lists), and a friendly, community-oriented demeanor aligned with health and wellness values. Customer Service: Demonstrated ability to deliver outstanding customer service with enthusiasm and professionalism. Experience: Prior experience in event execution, retail logistics, or hospitality is a plus, but a proactive and reliable attitude is most critical. Job Type: Part-time Pay: $20.00 - $25.00 per hour Benefits: Flexible schedule Application Question(s): Tell us about your experience with coordinating schedules or programs? Ability to Commute: Fairfax, VA (Required) Work Location: On the road

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