Event Manager, Executive & Hosted Experiences
BambooHRWork Mode: Please Note: This is a Utah-based hybrid position which will require some regular in-office days each week. Additionally, employment with BambooHR is contingent on passing both a background and credit check. AI at BambooHR At BambooHR, we're all about setting people free to do great work, and we believe AI is a powerful partner in that mission. We're leaning into intelligent tools to streamline our workflows, giving us more time for high-impact innovation. We look for curious, forward-thinking people who are ready to explore how AI can elevate their work and help us reimagine the future of HR. Essential Job Duties As an Event Manager, Executive & Hosted Experiences at BambooHR, you will own the planning and execution of high-touch experiences involving executives, employees, customers, and partners. This role is well suited for someone who excels at complex coordination, executive communication, hospitality, and creating polished experiences while keeping many moving pieces on track. You will independently manage the operational details of assigned programs—including venues, vendors, contracts, budgets, logistics, communications, and onsite execution—while partnering with event leadership on broader strategy and business context. Success in this role means anticipating needs, communicating clearly, exercising sound judgment, delivering exceptional experiences, and continuously finding ways to make our programs better. You will: Partner with event leadership to shape the vision and direction for assigned experiences, then own planning and execution from concept through completion. Partner closely with executives and Executive Assistants to coordinate executive participation in events, clearly communicating the event vision, expectations, schedules, briefing information, presentation needs, and onsite logistics. Translate event plans into clear, concise communications that help executives and stakeholders understand what is needed from them and when. Own event logistics including timelines, venues, attendee communications, registration, transportation, food and beverage, event materials, hospitality, and onsite requirements. Own venue sourcing, vendor selection and coordination, contract negotiations, procurement processes, and budget management for assigned events, ensuring high-quality experiences while maintaining fiscal responsibility. Develop and maintain detailed project plans, timelines, checklists, run-of-show documentation, and readiness materials to keep programs and stakeholders on track. Anticipate attendee, executive, and stakeholder needs; proactively resolve operational issues; and seek additional context or guidance when decisions require broader strategic or business input. Partner with Marketing, Sales, Customer Experience, Executive Leadership, and other teams to understand program objectives and execute experiences that support those goals. Manage event budgets and make thoughtful recommendations that balance attendee experience, business needs, and fiscal responsibility. Proactively communicate progress, risks, decisions, dependencies, and areas requiring additional strategic guidance to event leadership and key stakeholders. Use previous event plans and organizational knowledge as a starting point while asking thoughtful questions and identifying opportunities to improve future experiences. Gather and evaluate stakeholder and attendee feedback to recommend practical improvements to event experiences, processes, communications, and logistics. Own onsite execution, including setup, executive and VIP coordination, vendor management, attendee experience, real-time problem solving, and teardown. What You Need to Get the Job Done 2+ years of experience in executive support, executive operations, project or program coordination, event coordination, hospitality, or a related role. Experience working directly with executives, senior leaders, or their Executive Assistants in a professional envi…