Event Logistics Manager

Job Summary HM Experiential is seeking an organized, strategic, and detail-oriented Event Logistics Manager to oversee the logistical planning and execution of events, brand activations, and experiential programs. The ideal candidate will coordinate transportation, equipment, staffing, vendors, schedules, and on-site operations to ensure events are delivered efficiently, safely, and according to client requirements. Key Responsibilities Oversee event logistics from initial planning through setup, execution, and breakdown. Develop detailed logistics plans, timelines, schedules, and resource requirements. Coordinate transportation, shipping, delivery, storage, and movement of event materials. Manage event equipment, staging materials, signage, displays, and promotional supplies. Coordinate vendors, contractors, production teams, and external service providers. Track inventory and ensure event materials arrive at the correct locations on schedule. Collaborate with creative, production, account management, and operations teams. Monitor logistics budgets, purchase orders, vendor costs, and related expenses. Supervise event setup, equipment placement, and on-site logistical activities. Identify potential scheduling, transportation, or supply issues and develop solutions. Maintain communication with clients and internal teams regarding logistics requirements. Ensure event operations follow applicable safety standards and venue procedures. Coordinate staffing assignments and resource allocation based on event needs. Maintain accurate logistics records, delivery confirmations, schedules, and inventory reports. Evaluate vendor performance and identify opportunities to improve efficiency. Conduct post-event reviews to assess logistics performance and recommend improvements. Perform other event operations and logistics management duties as assigned. Qualifications Previous experience in event logistics, event production, operations management, or supply chain coordination preferred. Strong planning, organizational, and project management skills. Experience coordinating vendors, transportation, equipment, and event resources. Excellent communication, leadership, and problem-solving abilities. Ability to manage multiple projects and changing priorities. Strong attention to detail and commitment to accurate execution. Familiarity with inventory tracking, scheduling tools, and budget management. Ability to make decisions and resolve logistical challenges under time constraints. Proficiency with spreadsheets, project management tools, and standard business software. Ability to collaborate effectively with cross-functional teams and external partners. Willingness to travel and support on-site events as required. Flexible availability for evenings, weekends, and extended event hours when necessary. About the Company HM Experiential is an experiential marketing and event-focused business that supports brand engagement through live experiences, activations, and promotional events. The company emphasizes creative execution, coordinated logistics, reliable project delivery, and effective collaboration to support successful client experiences. Pay: $20.00 - $25.00 per year Work Location: In person

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