Event F&B Vendor Operations Assistant

Event F&B Vendor Operations Assistant 

Part Time Seasonal 

Circuit of The Americas (COTA) is a 365-entertainment destination for world-class events located in Austin, TX. The sports and entertainment portfolio at COTA is unmatched in the country with Formula 1 US Grand Prix, NASCAR and MotoGP attracting global fans during championship races on the famed Circuit and Live Nation producing over 30 headline concerts every year at the Germania Insurance Amphitheater. Opening Summer of 2025, COTA’s amusement park is a 20-acre theme park featuring two first of their kind Roller Coasters and over three dozen rides. 

Job Description: 

The Event F&B Vendor Operations Assistant provides hands-on operational support during small, medium, to large-scale events by assisting the Vendor Program Manager with real-time execution needs. This role functions as an on-the-ground extension of the Vendor Program Manager, helping ensure vendors receive timely support when multiple priorities occur simultaneously across the venue. 

This is an event-based, hourly role designed to improve responsiveness, efficiency, and execution during high-volume event days while maintaining a single point of strategic decision-making.

Requirements & Essential Functions: 

Event-Day Support 

• Execute real-time tasks as assigned (e.g., POS delivery, vendor placement assistance, beverage distribution, etc.) 
• Act as an on-site extension of the Vendor Program Manager, serving as eyes and ears in other areas of the venue. 
• Assist vendors with straightforward needs such as access issues, basic troubleshooting, or equipment requests. 
• Support compressed load-in windows by assisting with vendor arrivals. 
• Relay accurate information between vendors and the Vendor Program Manager. 

Pre-Event Support 

• Assist with event preparation 1–2 days prior to events (approximately 6–8 hours per day). 
• Support setup logistics related to vendor placement, equipment staging, and beverage distribution as directed. 

Knowledge, Skills, and Abilities: 

• Strong interpersonal skills; can effectively communicate and relate to all levels within and outside the organization; create and build positive and productive relationships. 
• Drives the team and the organization for results in order to improve bottom line performance; able to make timely or planned decisions appropriate to the circumstances or situation. 
• Responds quickly and effectively to changing trends and circumstances; embraces change and welcomes fresh perspectives; learns from past mistakes and adjusts accordingly. 
• Can be trusted to act in a manner that is truthful and values direct, honest communication at all levels of the organization. 

Required Qualifications:

• Prior experience in events, hospitality, food & beverage, or operational support roles preferred. 
• Ability to take direction clearly and execute tasks efficiently with minimal supervision. 
• Strong communication skills and attention to detail when relaying information. 
• Comfortable working in fast-paced, dynamic environments. 
• Physically able to walk long distances, stand for extended periods, and lift/move equipment as needed. 
• Flexible availability, including early mornings, evenings, weekends, and event days. 
• Strong judgment on when to troubleshoot independently versus escalate issues. 

Physical Demand & Work Environments:  

• Ability to stand, sit, use of hands to handle, or feel, reach with hands and arms. 
• Ability to lift and/ or move up to 25 pounds. 
• Ability to squat, bend, twist, push/pull. 
• Ability to stand/walk for long periods. 
• Work in extreme environments outdoors throughout the year. 
• The noise level in the work environment is usually moderate but can be loud during events. 

Hourly rate commensurate with experience. 

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job. 

EQUAL EMPLOYMENT OPPORTUNITY: 

COTA strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.