Event Coordinator

The Events Coordinator is responsible for planning, coordinating, and executing Work Opportunities' fundraising and non-fundraising events. This includes the annual Gala and Auction, Run to Work fundraiser, client and staff celebrations, employer recognition events, and potential third-party fundraising events. The Events Coordinator oversees event logistics, timelines, vendors, volunteers, and event-related details to ensure successful, well-organized events that reflect the mission and values of Work Opportunities. QUALIFICATIONS: Minimum two years of experience in fundraising event coordination, event planning, project coordination, or related field. Strong organizational skills with the ability to independently manage multiple projects, prioritize competing deadlines, and consistently follow through on responsibilities. Experience with sponsorship development, corporate partnerships, or donor cultivation preferred. Proficiency with Microsoft Office applications, including Excel, Outlook, and Word, along with experience using databases or event management software and the ability to quickly learn new technology. Excellent attention to detail, accuracy, and recordkeeping skills. Strong written and verbal communication skills, with the ability to interact professionally with donors, vendors, volunteers, staff, and community partners. Demonstrated initiative, sound judgment, and problem-solving skills, with the ability to anticipate needs and independently identify solutions. Ability to work effectively both independently and collaboratively in an on-site work environment. Flexibility to work occasional evenings and weekends as required for events, with scheduling adjustments through flex time. Valid driver's license, eligibility for coverage under Work Opportunities' insurance policy, and reliable transportation to travel independently between office locations, event venues, vendor locations, and other work-related destinations as required. Successful completion of required background checks, including a Washington State Patrol background check. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES OF POSITION: Event Planning and Coordination Plan, coordinate, and execute agency fundraising and non-fundraising events, including the Annual Gala Dinner & Auction, Run to Work, annual client and staff celebration, annual dinners, and potential third-party fundraising events. Develop and independently manage event timelines, task lists, and planning documents, ensuring deadlines are met and responsibilities are completed accurately and on time. Coordinate all event logistics, including venues, catering, entertainment, equipment, supplies, registration, setup, and breakdown. Serve as the primary point of contact for event vendors, volunteers, and other event-related partners. Proactively identify and resolve event-related challenges, keeping the Director of Fund Development informed of significant issues. Auction Procurement and Event Management Coordinate and participate in the procurement of auction items, gift cards, experiences, and other in-kind donations, working collaboratively with staff and volunteers to ensure established procurement goals and deadlines are met. Collaborate with the Auction Donations Coordinator and Director of Fund Development to track incoming donations, organize auction packages, and ensure items are ready for each event. Manage auction item tracking, descriptions, packaging, displays, and fulfillment. Assist with sponsorship outreach and development opportunities in collaboration with the Director of Fund Development, as appropriate. Coordinate event registration, ticketing, guest communications, seating arrangements, and check-in/check-out processes. Create and maintain event websites, registration pages, and auction information using Greater Giving and other applicable software. Ensure timely and accurate entry of event information, donations, registrations, and transactions into Greater Giving and other organiz…

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